CITY OF YORK SPECIAL EVENTS COORIDINATION REQUEST FOR PROPOSAL
City of YorkCity · York, PA- Due
- Feb 23, 2022
- Deadline passed
- Primary contact
- Chaz Green
- 717-849-2245
The 30-second brief
The City of York is seeking proposals from qualified firms and/or contractors to provide special event services for various city events. The RFP outlines the proposal submission process, questions and answers, general conditions, and proposal requirements.
Analyze City's current and proposed special events and present specific concepts for improving the quality of the public and private participation on special events; Create, prepare and submit individual special event proposals, including new concepts, logistics, and budget; Prepare and submit to City for its prior acceptance estimates of costs and expenses; Coordinate special event logistics including marketing and public relations, vendor recruitment and logistics, volunteer recruitment and facilitation, entertainment recruitment and logistics, special event committees, and event fundraising and sponsorship; Provide all graphic arts work for sponsorship program, event ads, event flyers, mailers and other work as necessary for Olde York Street Fair, Box Lunch Revue, Yorkfest Arts Festival, Light Up York, and New Year's Eve White Rose Drop Celebration.
Price and other factors considered, such as delivery time, quality, service.
Hear what York plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of York is seeking proposals from qualified firms and/or contractors to provide special event services for various city events. The RFP outlines the proposal submission process, questions and answers, general conditions, and proposal requirements.
EVALUATION CRITERIA
4- Price and other factors considered
- Such as delivery time
- Quality
- Service
REQUIRED DELIVERABLES
Analyze City's current and proposed special events and present specific concepts for improving the quality of the public and private participation on special events; Create, prepare and submit individual special event proposals, including new concepts, logistics, and budget; Prepare and submit to City for its prior acceptance estimates of costs and expenses; Coordinate special event logistics including marketing and public relations, vendor recruitment and logistics, volunteer recruitment and facilitation, entertainment recruitment and logistics, special event committees, and event fundraising and sponsorship; Provide all graphic arts work for sponsorship program, event ads, event flyers, mailers and other work as necessary for Olde York Street Fair, Box Lunch Revue, Yorkfest Arts Festival, Light Up York, and New Year's Eve White Rose Drop Celebration.
REQUIRED ATTACHMENTS
Resumes (not more than two pages long) for all key personnel
- Submit to
- Department of Public Works, ATTN: Chaz Green, 101 South George Street, PO Box 509, York PA 17401-0509
- Reported agency
- The City of York
Questions about this RFP
How do I respond to this RFP from City of York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 23, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Department of Public Works, ATTN: Chaz Green, 101 South George Street, PO Box 509, York PA 17401-0509. For questions, contact Chaz Green.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of York in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chaz Green at 717-849-2245. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Analyze City's current and proposed special events and present specific concepts for improving the quality of the public and private participation on special events; Create, prepare and submit individual special event proposals, including new concepts, logistics, and budget; Prepare and submit to Ci. Proposals should clearly address how each deliverable will be met.
Show 3 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price and other factors considered, such as delivery time, quality, service." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of York?
All active and historical solicitations from City of York are tracked and searchable. As a city agency, City of York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Resumes (not more than two pages long) for all key personnel. Review the full document from City of York for the complete list.