City of Worcester Print & Mail CY2027 Open Enrollment Letter - HR - Bid No. 8853-M7 (2026)
City of WorcesterCity · Worcester, MA- Due
- Nov 2, 2026
- 5 days left
- Posted
- Oct 21, 2026
- Primary contact
- Stephen R. McDonald
- (508) 799-1220
The 30-second brief
The City of Worcester Human Resources Department is seeking bids for print and mail services for CY2027 open enrollment letters. The scope of work includes printing ~10-page letters, printing 9.5" x 6" envelopes with black ink only from an address list/mail merge, folding and stuffing, and sending via First Class Mail. Quantities include an estimated 4,450 units for each item. Mailing must be completed such that letters are received on or after November 10, 2026. Submissions are due by November 2, 2026, at 4:00 P.M. to the Purchasing Division, Room 201, City Hall, 455 Main St., Worcester, MA 01608 or via email to [email protected].
Print CY2027 Open Enrollment Letter (~10-page letter); Envelopes, 9.5" x 6", Printed with black ink only from address list/mail merge, Including Folding & Stuffing; Send via First Class Mail
Lowest net price in accordance with specifications
Get the decision makers at Worcester before you write a word.
Get decision-maker emailsFree account · 30-second setup · No credit card
Summary
The City of Worcester Human Resources Department is seeking bids for print and mail services for CY2027 open enrollment letters.
The scope of work includes printing ~10-page letters, printing 9.5" x 6" envelopes with black ink only from an address list/mail merge, folding and stuffing, and sending via First Class Mail. Quantities include an estimated 4,450 units for each item. Mailing must be completed such that letters are received on or after November 10, 2026. Submissions are due by November 2, 2026, at 4:00 P.M. to the Purchasing Division, Room 201, City Hall, 455 Main St., Worcester, MA 01608 or via email to [email protected].
EVALUATION CRITERIA
Lowest net price in accordance with specifications
REQUIRED DELIVERABLES
3- Print CY2027 Open Enrollment Letter (~10-page letter)
- Envelopes, 9.5" x 6", Printed with black ink only from address list/mail merge, Including Folding & Stuffing
- Send via First Class Mail
REQUIRED ATTACHMENTS
Signed copy of bid form, CORI Compliance / Gender Identity & Expression Certification, City of Worcester Minority and Women Business Enterprise Program Vendor/Service Provider Certification, Massachusetts Revenue Enforcement and Protection Program Tax Certification, Wage Theft Prevention Certification
- Submit to
- Purchasing Division, Room 201, City Hall, 455 Main St., Worcester, MA 01608 or email to [email protected]
- Scope location
- Worcester, MA
Questions about this BID
How do I respond to this Bid from City of Worcester?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Division, Room 201, City Hall, 455 Main St., Worcester, MA 01608 or email to [email protected]. For questions, contact Stephen R. McDonald.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Worcester in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephen R. McDonald at (508) 799-1220. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Print CY2027 Open Enrollment Letter (~10-page letter); Envelopes, 9.5" x 6", Printed with black ink only from address list/mail merge, Including Folding & Stuffing; Send via First Class Mail. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest net price in accordance with specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Worcester?
All active and historical solicitations from City of Worcester are tracked and searchable. As a city agency, City of Worcester regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed copy of bid form, CORI Compliance / Gender Identity & Expression Certification, City of Worcester Minority and Women Business Enterprise Program Vendor/Service Provider Certification, Massachus. Review the full document from City of Worcester for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Worcester, MA. Review the full solicitation for detailed scope requirements.