City of Wilmington Generator Project RFP
City of WilmingtonCity · Wilmington, IL- Due
- Feb 3, 2026
- Deadline passed
- Primary contact
- J. Gretencord
The 30-second brief
Request for proposals for the provision and installation of commercial-grade natural gas-powered standby generators at City Hall and the Police Department. The project requires a complete, turn-key system capable of powering the entirety of each building during an outage.
Fully operational natural gas standby generators and all associated electrical components and connections, complete, turn-key system, written startup and commissioning report with load test results.
City Council will determine the proposal that best fits the City's needs and interests, which may not necessarily be the lowest price.
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Summary
Request for proposals for the provision and installation of commercial-grade natural gas-powered standby generators at City Hall and the Police Department. The project requires a complete, turn-key system capable of powering the entirety of each building during an outage.
EVALUATION CRITERIA
City Council will determine the proposal that best fits the City's needs and interests, which may not necessarily be the lowest price.
REQUIRED DELIVERABLES
Fully operational natural gas standby generators and all associated electrical components and connections, complete, turn-key system, written startup and commissioning report with load test results.
REQUIRED ATTACHMENTS
7- Total price for all work
- Preferred start date
- Anticipated completion date
- Warranty period for parts
- Warranty period for labor
- Confirmation that generator and ATS drawings are included
- Load calculation summary and documentation verifying generator capacity
- Submit to
- City Hall, 1165 S. Water Street, Wilmington, IL 60481
- Scope location
- City Hall - 1165 S. Water Street, Wilmington, IL; Police Department – 129 Robert P. Weidling Drive, Wilmington, IL
Questions about this RFP
How do I respond to this RFP from City of Wilmington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 1165 S. Water Street, Wilmington, IL 60481. For questions, contact J. Gretencord.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Wilmington in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is J. Gretencord. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fully operational natural gas standby generators and all associated electrical components and connections, complete, turn-key system, written startup and commissioning report with load test results.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "City Council will determine the proposal that best fits the City's needs and interests, which may not necessarily be the lowest price." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Wilmington?
All active and historical solicitations from City of Wilmington are tracked and searchable. As a city agency, City of Wilmington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Total price for all work, Preferred start date, Anticipated completion date, Warranty period for parts, Warranty period for labor, Confirmation that generator and ATS drawings are included, Load calcu. Review the full document from City of Wilmington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: City Hall - 1165 S. Water Street, Wilmington, IL; Police Department – 129 Robert P. Weidling Drive, Wilmington, IL. Review the full solicitation for detailed scope requirements.