City of Wilmington Solid Waste Collection and Disposal Services RFP
City of WilmingtonCity · Wilmington, IL- Due
- Feb 10, 2026
- Deadline passed
- Posted
- Dec 22, 2025
- Contract term
- 5 years
- Primary contact
- Jeannine Smith
- (815) 476-2175
The 30-second brief
The City of Wilmington is seeking proposals for solid waste collection and disposal services, including the collection and processing of recyclables and yard waste. The contract term is from May 1, 2026, to April 30, 2031. Services include weekly collection of solid waste, recyclables, and yard waste, as well as bulky item collection, home improvement waste removal, and portable toilet services. A pre-bid meeting is scheduled for January 13, 2026.
The City of Wilmington reserves the right to select any bid it determines to be the most responsible, responsive Contractor or renew its current contract with Waste Management using an objective standard. The proposals will be evaluated on a “best overall value” basis including, but not limited to, completeness and content of the proposal, pricing, quality, the Contractors ability to follow the specifications, the Contractors ability to provide a team of skilled, trained employees, the Contractors experience with similar projects and the Contractors responses to “Mandatory Issues".
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Summary
The City of Wilmington is seeking proposals for solid waste collection and disposal services, including the collection and processing of recyclables and yard waste.
The contract term is from May 1, 2026, to April 30, 2031. Services include weekly collection of solid waste, recyclables, and yard waste, as well as bulky item collection, home improvement waste removal, and portable toilet services. A pre-bid meeting is scheduled for January 13, 2026.
EVALUATION CRITERIA
The City of Wilmington reserves the right to select any bid it determines to be the most responsible, responsive Contractor or renew its current contract with Waste Management using an objective standard. The proposals will be evaluated on a “best overall value” basis including, but not limited to, completeness and content of the proposal, pricing, quality, the Contractors ability to follow the specifications, the Contractors ability to provide a team of skilled, trained employees, the Contractors experience with similar projects and the Contractors responses to “Mandatory Issues".
REQUIRED ATTACHMENTS
References
- Submit to
- City Administrator, City of Wilmington, 1165 S. Water Street, Wilmington, IL 60481
- Scope location
- City of Wilmington
Questions about this RFP
How do I respond to this RFP from City of Wilmington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Administrator, City of Wilmington, 1165 S. Water Street, Wilmington, IL 60481. For questions, contact Jeannine Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Wilmington in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeannine Smith at (815) 476-2175. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The City of Wilmington reserves the right to select any bid it determines to be the most responsible, responsive Contractor or renew its current contract with Waste Management using an objective stand..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Wilmington?
All active and historical solicitations from City of Wilmington are tracked and searchable. As a city agency, City of Wilmington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References. Review the full document from City of Wilmington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: City of Wilmington. Review the full solicitation for detailed scope requirements.