City of West Hollywood - Restaurant Grant Program Administration & Technical Assistance Services - 2026
City of West HollywoodCity · West Hollywood, CA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 9, 2026
- Contract term
- 1 year
- Primary contact
- Laura D’Ambrosia
The 30-second brief
The City of West Hollywood is seeking qualified firms to provide grant administration and restaurant-specific technical assistance services for Round 2 of the Restaurant Grant Program. The scope includes program planning, marketing and outreach, application intake and eligibility review, applicant communication and support, grant award processing and distribution, and recordkeeping. Technical assistance services involve one-on-one advising and group-facilitated workshops covering financial management, operational efficiency, marketing, and long-term sustainability/resiliency. The total program allocation is up to $1,295,000, with grants of up to $12,500 anticipated for approximately 88 to 100 eligible local restaurant businesses. Proposals are due by Friday, October 9, 2026, at 5:00 p.m. PST via the PlanetBids online bidding portal.
Component 1 - Grant Administration Services, Component 2 - Restaurant-Specific Technical Assistance Services
Proposed Approach and Work Plan (30%), Expertise and Qualifications (20%), Overall Responsiveness (20%), Relevant Experience (10%), Staffing and Capacity (10%), Cost Proposal (10%)
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Summary
The City of West Hollywood is seeking qualified firms to provide grant administration and restaurant-specific technical assistance services for Round 2 of the Restaurant Grant Program.
The scope includes program planning, marketing and outreach, application intake and eligibility review, applicant communication and support, grant award processing and distribution, and recordkeeping. Technical assistance services involve one-on-one advising and group-facilitated workshops covering financial management, operational efficiency, marketing, and long-term sustainability/resiliency. The total program allocation is up to $1,295,000, with grants of up to $12,500 anticipated for approximately 88 to 100 eligible local restaurant businesses. Proposals are due by Friday, October 9, 2026, at 5:00 p.m. PST via the PlanetBids online bidding portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Component 1 - Grant Administration Services, Component 2 - Restaurant-Specific Technical Assistance Services
REQUIRED ATTACHMENTS
3- Attachment A
- Certificate of Exemption from Workers' Compensation Insurance
- California Levine Act Statement
- Submit to
- PlanetBids
- Duration
- 6 months
- Scope location
- West Hollywood, CA
Questions about this RFP
How do I respond to this RFP from City of West Hollywood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PlanetBids. For questions, contact Laura D’Ambrosia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Hollywood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Laura D’Ambrosia. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Component 1 - Grant Administration Services, Component 2 - Restaurant-Specific Technical Assistance Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Approach and Work Plan (30%), Expertise and Qualifications (20%), Overall Responsiveness (20%), Relevant Experience (10%), Staffing and Capacity (10%), Cost Proposal (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Hollywood?
All active and historical solicitations from City of West Hollywood are tracked and searchable. As a city agency, City of West Hollywood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Certificate of Exemption from Workers' Compensation Insurance, California Levine Act Statement. Review the full document from City of West Hollywood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Hollywood, CA. Review the full solicitation for detailed scope requirements.