City of West Hollywood Event Production Services for Sober LGBTQ+ Pride Event RFP 2026
City of West HollywoodCity · West Hollywood, CA- Due
- Feb 23, 2026
- Deadline passed
- Posted
- Feb 3, 2026
- Contract term
- 1 year
The 30-second brief
The City of West Hollywood is soliciting proposals from event producers for the design and execution of a sober LGBTQ+ Pride event to be part of WeHo Pride 2026. The event must be free, open to the public, and alcohol- and substance-free, with a preference for dates during WeHo Pride Weekend (June 5-7, 2026). The selected producer will handle comprehensive planning, logistical planning, production management, sound/audio engineering, lighting, permitting, and vendor/talent acquisition. The City has approved a budget not to exceed $75,000 for this initiative. Proposals are due by February 23, 2026, at 5:00 p.m. PT via the PlanetBids portal. Questions must be submitted by February 11, 2026.
Letter of Interest, Proposer Background, Work Samples, Proposed Professional Services, Proposed Budget, Implementation Timeline, References
Event management experience, qualifications, work samples, creative vision
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Summary
The City of West Hollywood is soliciting proposals from event producers for the design and execution of a sober LGBTQ+ Pride event to be part of WeHo Pride 2026.
The event must be free, open to the public, and alcohol- and substance-free, with a preference for dates during WeHo Pride Weekend (June 5-7, 2026). The selected producer will handle comprehensive planning, logistical planning, production management, sound/audio engineering, lighting, permitting, and vendor/talent acquisition. The City has approved a budget not to exceed $75,000 for this initiative. Proposals are due by February 23, 2026, at 5:00 p.m. PT via the PlanetBids portal. Questions must be submitted by February 11, 2026.
EVALUATION CRITERIA
4- Event management experience
- Qualifications
- Work samples
- Creative vision
REQUIRED DELIVERABLES
7- Letter of Interest
- Proposer Background
- Work Samples
- Proposed Professional Services
- Proposed Budget
- Implementation Timeline
- References
REQUIRED ATTACHMENTS
Attachment A (Agreement for Services)
- Submit to
- PlanetBids portal
- Duration
- 34 months
- Scope location
- West Hollywood, CA
Questions about this RFP
How do I respond to this RFP from City of West Hollywood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PlanetBids portal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Hollywood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Interest, Proposer Background, Work Samples, Proposed Professional Services, Proposed Budget, Implementation Timeline, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Event management experience, qualifications, work samples, creative vision" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Hollywood?
All active and historical solicitations from City of West Hollywood are tracked and searchable. As a city agency, City of West Hollywood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Agreement for Services). Review the full document from City of West Hollywood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Hollywood, CA. Review the full solicitation for detailed scope requirements.