City of Webster Groves - Fireworks Display Services Request for Proposals 2026
City of Webster GrovesCity · Webster Groves, MO- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Oct 8, 2026
- Contract term
- 2.7 years
- Primary contact
- James Boyd
- (314) 963-5600
The 30-second brief
The City of Webster Groves is seeking qualified vendors to furnish and display aerial fireworks for the annual Community Days Display at Benny Gordon Recreation Center and Memorial Field. The scope includes Class 1.3 Display Fireworks, mortar tubes, mortar racks, and a minimum finale of 250 shells, with shows held on July 4 each year. Bids are due by October 19, 2026, at 10:00 a.m. at Webster Groves City Hall. The initial contract term runs from December 1, 2026, through July 31, 2029, with an option to extend for an additional three years to July 31, 2032. Proposers must comply with NFPA 1123 and NFPA 1126 standards, maintain specified insurance limits, and submit professional references and qualifications.
Each bidder must submit as a part of its Proposal, A written statement covering the following points: a. Name of company, Corporation or organization, Name of principal to be manager of the contract, Number of employees who will render services to the City, And number of employees to be used at each show. Names and curriculum vitae of all key members of Contractor’s team to be involved in this project, Including the site manager. b. Previous experience in operating fireworks displays. Bidders must have at least five (5) years of experience in services. Five professional references within the past five years must be submitted including names and telephone numbers of client representatives who have reasonable knowledge of the work performed. c. A statement of management procedures to ensure a successful operation must be submitted.
Specialized experience and qualifications of proposing firm, experience of contractor and key team members in management of similar displays, past record of performance in control of costs and quality of work, capacity and capability to perform work within schedule, proximity to and familiarity with City of Webster Groves, proposed cost of services
Hear what Webster Groves plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Webster Groves is seeking qualified vendors to furnish and display aerial fireworks for the annual Community Days Display at Benny Gordon Recreation Center and Memorial Field.
The scope includes Class 1.3 Display Fireworks, mortar tubes, mortar racks, and a minimum finale of 250 shells, with shows held on July 4 each year. Bids are due by October 19, 2026, at 10:00 a.m. at Webster Groves City Hall. The initial contract term runs from December 1, 2026, through July 31, 2029, with an option to extend for an additional three years to July 31, 2032. Proposers must comply with NFPA 1123 and NFPA 1126 standards, maintain specified insurance limits, and submit professional references and qualifications.
EVALUATION CRITERIA
Specialized experience and qualifications of proposing firm, experience of contractor and key team members in management of similar displays, past record of performance in control of costs and quality of work, capacity and capability to perform work within schedule, proximity to and familiarity with City of Webster Groves, proposed cost of services
REQUIRED DELIVERABLES
Each bidder must submit as a part of its Proposal, A written statement covering the following points: a. Name of company, Corporation or organization, Name of principal to be manager of the contract, Number of employees who will render services to the City, And number of employees to be used at each show. Names and curriculum vitae of all key members of Contractor’s team to be involved in this project, Including the site manager. b. Previous experience in operating fireworks displays. Bidders must have at least five (5) years of experience in services. Five professional references within the past five years must be submitted including names and telephone numbers of client representatives who have reasonable knowledge of the work performed. c. A statement of management procedures to ensure a successful operation must be submitted.
REQUIRED ATTACHMENTS
7- Bid Form
- Statement of Bidder's Qualifications
- Bid Summary
- Bidder's Declaration
- Non-Collusive Affidavit of Prime Bidder
- Certificate of Insurance
- Surety Bond
- Submit to
- Webster Groves City Hall, 4 E. Lockwood, Webster Groves, MO 63119
- Duration
- 32 months
- Scope location
- Webster Groves, MO
Questions about this RFP
How do I respond to this RFP from City of Webster Groves?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Webster Groves City Hall, 4 E. Lockwood, Webster Groves, MO 63119. For questions, contact James Boyd.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Webster Groves in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Boyd at (314) 963-5600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Each bidder must submit as a part of its Proposal, A written statement covering the following points: a. Name of company, Corporation or organization, Name of principal to be manager of the contract, Number of employees who will render services to the City, And number of employees to be used at each. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Specialized experience and qualifications of proposing firm, experience of contractor and key team members in management of similar displays, past record of performance in control of costs and quality..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Webster Groves?
All active and historical solicitations from City of Webster Groves are tracked and searchable. As a city agency, City of Webster Groves regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2.7 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Statement of Bidder's Qualifications, Bid Summary, Bidder's Declaration, Non-Collusive Affidavit of Prime Bidder, Certificate of Insurance, Surety Bond. Review the full document from City of Webster Groves for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Webster Groves, MO. Review the full solicitation for detailed scope requirements.