City of Webster Groves - Fireworks Display RFP - Benny Gordon Recreation Center
City of Webster GrovesCity · Webster Groves, MO- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Contract term
- 3 years
- Primary contact
- James Boyd
- (314) 963-5600
The 30-second brief
The City of Webster Groves is seeking sealed proposals from qualified pyrotechnic and aerial fireworks vendors for an exclusive contract to operate annual fireworks displays at the Benny Gordon Recreation Center located at 33 E. Glendale. One show will be held on July 4 each year. The contract term commences on November 1, 2026, and runs through July 31, 2029, with an option to extend for an additional three years to July 31, 2032. Bids are due by 10:00 a.m. on October 2, 2026, and must be delivered to City Hall, Attention: Stephanie Morello, #4 E. Lockwood, Webster Groves, MO 63119. Bidders must have at least five years of experience in pyrotechnic services and provide five professional references.
Previous experience in operating fireworks displays. Bidders must have at least five (5) years of experience in services. Five professional references within the past five years must be submitted including names and telephone numbers of client representatives who have reasonable knowledge of the work performed.
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Summary
The City of Webster Groves is seeking sealed proposals from qualified pyrotechnic and aerial fireworks vendors for an exclusive contract to operate annual fireworks displays at the Benny Gordon Recreation Center located at 33 E. Glendale.
One show will be held on July 4 each year. The contract term commences on November 1, 2026, and runs through July 31, 2029, with an option to extend for an additional three years to July 31, 2032. Bids are due by 10:00 a.m. on October 2, 2026, and must be delivered to City Hall, Attention: Stephanie Morello, #4 E. Lockwood, Webster Groves, MO 63119. Bidders must have at least five years of experience in pyrotechnic services and provide five professional references.
REQUIRED DELIVERABLES
Previous experience in operating fireworks displays. Bidders must have at least five (5) years of experience in services. Five professional references within the past five years must be submitted including names and telephone numbers of client representatives who have reasonable knowledge of the work performed.
- Submit to
- City of Webster Groves, Attention: Stephanie Morello, #4 E. Lockwood, Webster Groves, MO 63119
- Duration
- 36 months
- Scope location
- Webster Groves, MO
Questions about this RFP
How do I respond to this RFP from City of Webster Groves?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City of Webster Groves, Attention: Stephanie Morello, #4 E. Lockwood, Webster Groves, MO 63119. For questions, contact James Boyd.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Webster Groves in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Boyd at (314) 963-5600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Previous experience in operating fireworks displays. Bidders must have at least five (5) years of experience in services. Five professional references within the past five years must be submitted including names and telephone numbers of client representatives who have reasonable knowledge of the wor. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Webster Groves?
All active and historical solicitations from City of Webster Groves are tracked and searchable. As a city agency, City of Webster Groves regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Webster Groves for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Webster Groves, MO. Review the full solicitation for detailed scope requirements.