City of Waxahachie Professional Design Services for Parks and Recreation Master Plan RFQ - 2026-5-1
City of WaxahachieCity · Waxahachie, TX- Due
- May 22, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Duration
- 12 months
- Primary contact
- Leila Cole
- (469) 309-4165
The 30-second brief
The City of Waxahachie seeks Statements of Qualifications (SOQs) from qualified firms for professional planning and design services to develop an updated Parks, Recreation, Trails, and Open Space Master Plan. The project involves community engagement, parks and recreation system inventory, needs analysis, benchmarking, capital project prioritization (5-year and 10-year), funding recommendations, and alignment with Texas Parks and Wildlife Department (TPWD) standards. Named assets include Getzendaner Park, Chapman Park, Lake Waxahachie, and Waxahachie Sports Complex located in Waxahachie, Ellis County, Texas. The submission deadline is May 22, 2026, with a question deadline of May 18, 2026. Required submittals include signed W-9, conflict of interest questionnaire, and SOQ via the OpenGov portal or paper submission to the City Secretary.
Qualifications of Firm (25 points), Team Experience and Project Success (25 points), Available Resources to Complete Project (15 points), Project Approach (25 points), Technical Innovation (11 points)
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Summary
The City of Waxahachie seeks Statements of Qualifications (SOQs) from qualified firms for professional planning and design services to develop an updated Parks, Recreation, Trails, and Open Space Master Plan.
The project involves community engagement, parks and recreation system inventory, needs analysis, benchmarking, capital project prioritization (5-year and 10-year), funding recommendations, and alignment with Texas Parks and Wildlife Department (TPWD) standards. Named assets include Getzendaner Park, Chapman Park, Lake Waxahachie, and Waxahachie Sports Complex located in Waxahachie, Ellis County, Texas. The submission deadline is May 22, 2026, with a question deadline of May 18, 2026. Required submittals include signed W-9, conflict of interest questionnaire, and SOQ via the OpenGov portal or paper submission to the City Secretary.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
3- Form CIQ (Conflict of Interest Questionnaire)
- Blank W-9 2024.pdf
- Statement of Qualifications
- Submit to
- https://procurement.opengov.com/portal/waxahachie-tx
- Scope location
- Waxahachie, TX
Questions about this RFQ
How do I respond to this RFQ from City of Waxahachie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/waxahachie-tx. For questions, contact Leila Cole.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Waxahachie in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leila Cole at (469) 309-4165. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Firm (25 points), Team Experience and Project Success (25 points), Available Resources to Complete Project (15 points), Project Approach (25 points), Technical Innovation (11 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waxahachie?
All active and historical solicitations from City of Waxahachie are tracked and searchable. As a city agency, City of Waxahachie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form CIQ (Conflict of Interest Questionnaire), Blank W-9 2024.pdf, Statement of Qualifications. Review the full document from City of Waxahachie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waxahachie, TX. Review the full solicitation for detailed scope requirements.