City of Valdez PRCS New Year's Eve Pyrotechnic Fireworks Display Services RFP 2026
City of ValdezCity · Valdez, AK- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Contract term
- 3 years
- Primary contact
- Katie Arnberg
- (907) 835-5478
The 30-second brief
The City of Valdez Parks, Recreation, and Cultural Services Department is soliciting proposals from qualified pyrotechnic contractors to provide professional fireworks display services for the City's annual New Year’s Eve celebration. The selected contractor will design, provide, and execute a professional aerial fireworks display at the Valdez Small Boat Harbor, including all necessary pyrotechnic materials, equipment, personnel, transportation, setup, firing, safety measures, and cleanup. The display must last a minimum of 30 minutes with an approximate annual budget of $23,000. The solicitation establishes a three-year contract (2026-2028) with two optional one-year extensions. Proposals are due by September 15, 2026, and a 5% bid security is required. Evaluation criteria include the proposed display quality (35 points), qualifications (20 points), safety approach (15 points), cost (20 points), and price adjustment method (10 points).
Letter of Submittal, Proposed Fireworks Display description, Qualifications and Experience, Safety and Operational Approach, Cost Proposal, Annual Price Adjustment Method, Cancellation and Postponement Policy
Proposed Fireworks Display (35), Qualifications and Experience (20), Safety and Operational Approach (15), Cost Proposal (20), Annual Price Adjustment Method (10)
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Summary
The City of Valdez Parks, Recreation, and Cultural Services Department is soliciting proposals from qualified pyrotechnic contractors to provide professional fireworks display services for the City's annual New Year’s Eve celebration.
The selected contractor will design, provide, and execute a professional aerial fireworks display at the Valdez Small Boat Harbor, including all necessary pyrotechnic materials, equipment, personnel, transportation, setup, firing, safety measures, and cleanup. The display must last a minimum of 30 minutes with an approximate annual budget of $23,000. The solicitation establishes a three-year contract (2026-2028) with two optional one-year extensions. Proposals are due by September 15, 2026, and a 5% bid security is required. Evaluation criteria include the proposed display quality (35 points), qualifications (20 points), safety approach (15 points), cost (20 points), and price adjustment method (10 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Letter of Submittal
- Proposed Fireworks Display description
- Qualifications and Experience
- Safety and Operational Approach
- Cost Proposal
- Annual Price Adjustment Method
- Cancellation and Postponement Policy
REQUIRED ATTACHMENTS
4- Bid security
- Request for Addendum / Plan Holders List form
- Site-specific safety plan
- Insurance certificates
- Submit to
- City of Valdez Parks, Recreation, & Cultural Services Department, Valdez Pioneer Airport, Valdez, AK 99686
- Scope location
- Valdez, AK
Questions about this RFP
How do I respond to this RFP from City of Valdez?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Valdez Parks, Recreation, & Cultural Services Department, Valdez Pioneer Airport, Valdez, AK 99686. For questions, contact Katie Arnberg.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Valdez in AK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Arnberg at (907) 835-5478. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Submittal, Proposed Fireworks Display description, Qualifications and Experience, Safety and Operational Approach, Cost Proposal, Annual Price Adjustment Method, Cancellation and Postponement Policy. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Fireworks Display (35), Qualifications and Experience (20), Safety and Operational Approach (15), Cost Proposal (20), Annual Price Adjustment Method (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Valdez?
All active and historical solicitations from City of Valdez are tracked and searchable. As a city agency, City of Valdez regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid security, Request for Addendum / Plan Holders List form, site-specific safety plan, insurance certificates. Review the full document from City of Valdez for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Valdez, AK. Review the full solicitation for detailed scope requirements.