City of Urbana Night Market Music Promotion and Management FY2026-RFP-196
City of UrbanaCity · Urbana, IL- Due
- Jul 24, 2026
- Deadline passed
- Posted
- Jul 3, 2026
- Contract term
- 1 year
- Primary contact
- Mike McMahon
- (217) 384-2444
The 30-second brief
The City of Urbana is soliciting proposals from qualified vendors to provide live music concert promotion and management services for the 2026 Night Market season under a one-year agreement. The selected vendor will manage the live music portion of the event, including artist booking and coordination, logistical management, event promotion, and on-site oversight for four events held on Thursday evenings in September 2026 at City Parking Lot #10-X. The City remains responsible for arts/crafts vendors, food trucks, portable toilets, and primary brand management. Proposals are due by July 24, 2026, at the City's submission location in Urbana, IL. The contract covers events scheduled for September 3, 10, 17, and 24, 2026.
Event promotion, Artist booking and coordination, Logistical management, On-site event oversight
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Summary
The City of Urbana is soliciting proposals from qualified vendors to provide live music concert promotion and management services for the 2026 Night Market season under a one-year agreement.
The selected vendor will manage the live music portion of the event, including artist booking and coordination, logistical management, event promotion, and on-site oversight for four events held on Thursday evenings in September 2026 at City Parking Lot #10-X. The City remains responsible for arts/crafts vendors, food trucks, portable toilets, and primary brand management. Proposals are due by July 24, 2026, at the City's submission location in Urbana, IL. The contract covers events scheduled for September 3, 10, 17, and 24, 2026.
REQUIRED DELIVERABLES
4- Event promotion
- Artist booking and coordination
- Logistical management
- On-site event oversight
REQUIRED ATTACHMENTS
3- Project_document_snapshot
- A827b8f8-7fd8-4cc2-838b
- 57d789bc-f55f-4085-acae
- Submit to
- 400 S. Vine Street, Urbana, IL, 61801
- Scope location
- Urbana, IL
Questions about this RFP
How do I respond to this RFP from City of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 400 S. Vine Street, Urbana, IL, 61801. For questions, contact Mike McMahon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike McMahon at (217) 384-2444. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Event promotion, Artist booking and coordination, Logistical management, On-site event oversight. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Urbana?
All active and historical solicitations from City of Urbana are tracked and searchable. As a city agency, City of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: project_document_snapshot, a827b8f8-7fd8-4cc2-838b, 57d789bc-f55f-4085-acae. Review the full document from City of Urbana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. Review the full solicitation for detailed scope requirements.