City of Trenton Employee Assistance Program RFP
City of TrentonCity · Trenton, NJ- Due
- Dec 10, 2025
- Deadline passed
- Posted
- Nov 12, 2025
- Contract term
- 2 years
- Primary contact
- Isabel C. Garcia
The 30-second brief
The City of Trenton is seeking proposals for an Employee Assistance Program (EAP) for its employees. The contract will be awarded for a period of two (2) years with an option to extend for one (1) additional year. Proposals are due by December 10, 2025, at 11:00 AM.
Employee Assistance Program (EAP) services
Overall cost of the proposal, Overall quality and content of the proposal, Experience and qualifications of proposer in administration of governmental plans similar to the City's, Qualifications of proposed staff
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Summary
The City of Trenton is seeking proposals for an Employee Assistance Program (EAP) for its employees. The contract will be awarded for a period of two (2) years with an option to extend for one (1) additional year. Proposals are due by December 10, 2025, at 11:00 AM.
EVALUATION CRITERIA
Overall cost of the proposal, Overall quality and content of the proposal, Experience and qualifications of proposer in administration of governmental plans similar to the City's, Qualifications of proposed staff
REQUIRED DELIVERABLES
Employee Assistance Program (EAP) services
REQUIRED ATTACHMENTS
19- City of Trenton acknowledgment of receipt of addenda
- Notice of intent to use a subcontract
- List of sub-contractors
- Sub-contractor's licenses
- BRC
- Statement of ownership disclosure
- Non-collusion affidavit
- Mandatory equal employment opportunity language exhibit A
- Affirmative action regulations questionnaire
- Americans with Disabilities Act of 1990
- Certification of non-debarment for federal government contracts
- Political contribution disclosure form
- Disclosure invested activities in Iran
- Prohibited invested activities in Russia and Belarus
- New Jersey business registration certificate
- Licensing/certifications required
- Three (3) references required
- Ethics complaint disclosure
- City of Trenton resident employment policy
REQUIRED STAFFING
5- Submit to
- City Hall Annex, Division of Purchasing, 1st floor, 319 East State Street, Trenton, New Jersey, 08608
- Duration
- 12 months
- Scope location
- Trenton, New Jersey
Questions about this RFP
How do I respond to this RFP from City of Trenton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall Annex, Division of Purchasing, 1st floor, 319 East State Street, Trenton, New Jersey, 08608. For questions, contact Isabel C. Garcia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Trenton in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Isabel C. Garcia. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: professional psychologists, nationally certified alcoholism counselors (NCAC's), certified employee assistance professionals (CEAP's), certified addiction counselors (CAC's), licensed psychologists. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Employee Assistance Program (EAP) services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall cost of the proposal, Overall quality and content of the proposal, Experience and qualifications of proposer in administration of governmental plans similar to the City's, Qualifications of pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Trenton?
All active and historical solicitations from City of Trenton are tracked and searchable. As a city agency, City of Trenton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: City of Trenton acknowledgment of receipt of addenda, Notice of intent to use a subcontract, List of sub-contractors, Sub-contractor's licenses, BRC, Statement of ownership disclosure, Non-collusion a. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Trenton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Trenton, New Jersey. Review the full solicitation for detailed scope requirements.