City of Tacoma Arborist Consulting Services RFP ES26-0094F 2026
City of TacomaCity · Tacoma, WA- Due
- Sep 1, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 3 years
- Primary contact
- Stan Rowden
The 30-second brief
The City of Tacoma Environmental Services Department, Urban Forestry, is seeking proposals from qualified arborists or firms for on-call consulting services. The scope of work includes conducting basic, advanced, and limited visual tree risk assessments, performing tree appraisals for damaged or wrongfully removed trees, and providing design and construction consulting for City projects (both on-site and virtual). The City anticipates awarding a single contract with a not-to-exceed amount of $350,000. Required certifications include International Society of Arboriculture (ISA) Certification and ISA Tree Risk Assessment Qualification (TRAQ). Proposals are due by 11:00 a.m. PST on September 1, 2026. A hybrid pre-proposal meeting is scheduled for August 11, 2026.
Tree Assessment Reports, ISA Basic Tree Risk Assessment Forms, Tree Appraisals, Expert Testimony, Professional Recommendations
Consulting & Industry experience (30), Recent Projects (25), Client References (20), Method of Billing & Cost (15), Sustainability (5), Equity in Contracting (5)
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Summary
The City of Tacoma Environmental Services Department, Urban Forestry, is seeking proposals from qualified arborists or firms for on-call consulting services.
The scope of work includes conducting basic, advanced, and limited visual tree risk assessments, performing tree appraisals for damaged or wrongfully removed trees, and providing design and construction consulting for City projects (both on-site and virtual). The City anticipates awarding a single contract with a not-to-exceed amount of $350,000. Required certifications include International Society of Arboriculture (ISA) Certification and ISA Tree Risk Assessment Qualification (TRAQ). Proposals are due by 11:00 a.m. PST on September 1, 2026. A hybrid pre-proposal meeting is scheduled for August 11, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Tree Assessment Reports
- ISA Basic Tree Risk Assessment Forms
- Tree Appraisals
- Expert Testimony
- Professional Recommendations
REQUIRED ATTACHMENTS
6- Signature Page
- ISA Certification
- ISA TRAQ Certification
- Sample Invoice
- Sample Tree Appraisal
- Sample Hazard Tree Evaluation
REQUIRED STAFFING
Arborist
- Submit to
- [email protected] or 3628 South 35th Street, Tacoma, WA 98409
- Duration
- 60 months
- Scope location
- Tacoma, WA
Questions about this RFP
How do I respond to this RFP from City of Tacoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 3628 South 35th Street, Tacoma, WA 98409. For questions, contact Stan Rowden.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tacoma in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stan Rowden. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Arborist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree Assessment Reports, ISA Basic Tree Risk Assessment Forms, Tree Appraisals, Expert Testimony, Professional Recommendations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Consulting & Industry experience (30), Recent Projects (25), Client References (20), Method of Billing & Cost (15), Sustainability (5), Equity in Contracting (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tacoma?
All active and historical solicitations from City of Tacoma are tracked and searchable. As a city agency, City of Tacoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page, ISA Certification, ISA TRAQ Certification, Sample Invoice, Sample Tree Appraisal, Sample Hazard Tree Evaluation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Tacoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tacoma, WA. Review the full solicitation for detailed scope requirements.