City of Surrey Supply & Delivery of Two Tandem Axle Asphalt Hotbox Trailers RFQ 1220-040-2026-075
City of SurreyCity · Surrey, BC- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Aug 24, 2026
- Primary contact
- Sunny Kaila
The 30-second brief
The City of Surrey is requesting quotations for the supply and delivery of two new 2026/2027 model year Tandem Axle Asphalt Hotbox Trailers. The units must have a 3-ton capacity, air-jacketed hopper, and be capable of heating and maintaining asphalt temperatures overnight. Technical specifications include 7,000 lb tandem axles (14,000 lb GVWR), electric brakes, 3-inch adjustable pintle eye, triple-wall hopper construction with mineral wool insulation, and a 105,000 BTU diesel burner system. The contract includes delivery to the Surrey Fleet/Service Centre, operator training, and a minimum 2-year manufacturer's warranty. Quotations are due by September 15, 2026, and inquiries must be submitted at least 7 business days prior to the closing date.
Quotation (Schedule B), Technical Specifications Response (Schedule B-1), Manufacturer's Certificate of Origin, Service Manual, Parts Manual, Electrical Wiring Schematics
Compliance with preferred technical specifications, price, experience, reputation, and resources
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Summary
The City of Surrey is requesting quotations for the supply and delivery of two new 2026/2027 model year Tandem Axle Asphalt Hotbox Trailers.
The units must have a 3-ton capacity, air-jacketed hopper, and be capable of heating and maintaining asphalt temperatures overnight. Technical specifications include 7,000 lb tandem axles (14,000 lb GVWR), electric brakes, 3-inch adjustable pintle eye, triple-wall hopper construction with mineral wool insulation, and a 105,000 BTU diesel burner system. The contract includes delivery to the Surrey Fleet/Service Centre, operator training, and a minimum 2-year manufacturer's warranty. Quotations are due by September 15, 2026, and inquiries must be submitted at least 7 business days prior to the closing date.
EVALUATION CRITERIA
5- Compliance with preferred technical specifications
- Price
- Experience
- Reputation
- Resources
REQUIRED DELIVERABLES
6- Quotation (Schedule B)
- Technical Specifications Response (Schedule B-1)
- Manufacturer's Certificate of Origin
- Service Manual
- Parts Manual
- Electrical Wiring Schematics
REQUIRED ATTACHMENTS
Schedule A - Specifications of Goods, Schedule B - Quotation, Schedule B-1 - Preferred Technical and Functional Specifications and Requirements Response Form Worksheets
- Submit to
- [email protected]
- Scope location
- Surrey, BC
Questions about this RFQ
How do I respond to this RFQ from City of Surrey?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sunny Kaila.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Surrey in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sunny Kaila. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Quotation (Schedule B), Technical Specifications Response (Schedule B-1), Manufacturer's Certificate of Origin, Service Manual, Parts Manual, Electrical Wiring Schematics. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with preferred technical specifications, price, experience, reputation, and resources" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Surrey?
All active and historical solicitations from City of Surrey are tracked and searchable. As a city agency, City of Surrey regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A - Specifications of Goods, Schedule B - Quotation, Schedule B-1 - Preferred Technical and Functional Specifications and Requirements Response Form Worksheets. Review the full document from City of Surrey for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Surrey, BC. Review the full solicitation for detailed scope requirements.