City of Surrey Clayton Hall Roof Replacement RFQ 1220-040-2026-077 2026
City of SurreyCity · Surrey, BC- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Primary contact
- Sunny Kaila
- (604) 590-7274
The 30-second brief
The City of Surrey is requesting quotations for the Clayton Hall Roof Replacement project (RFQ 1220-040-2026-077). The scope of work involves the removal and disposal of the existing roofing system and the installation of a new SBS modified bituminous roofing system at 18513 70 Ave, Surrey, BC. Work includes new insulation, vapour barrier, drains, flashings, sheet metal, overflow scuppers, rooftop accessory modifications, and related mechanical and electrical work. A mandatory information meeting is scheduled for September 10, 2026, at the project site. Quotations must be submitted electronically by September 29, 2026. The project requires substantial performance by November 30, 2026. Contractors must comply with WorkSafeBC regulations and provide a 20-year manufacturer's warranty and a 5-year metal flashing guarantee.
Form of Quotation, Construction Schedule, List of Key Personnel and Subcontractors, Statutory Declaration, Insurance Certificates, Workers Compensation Board clearance letter
Meets minimum requirements, expertise, qualifications, resources, relevant experience, and price
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Summary
The City of Surrey is requesting quotations for the Clayton Hall Roof Replacement project (RFQ 1220-040-2026-077).
The scope of work involves the removal and disposal of the existing roofing system and the installation of a new SBS modified bituminous roofing system at 18513 70 Ave, Surrey, BC. Work includes new insulation, vapour barrier, drains, flashings, sheet metal, overflow scuppers, rooftop accessory modifications, and related mechanical and electrical work. A mandatory information meeting is scheduled for September 10, 2026, at the project site. Quotations must be submitted electronically by September 29, 2026. The project requires substantial performance by November 30, 2026. Contractors must comply with WorkSafeBC regulations and provide a 20-year manufacturer's warranty and a 5-year metal flashing guarantee.
EVALUATION CRITERIA
6- Meets minimum requirements
- Expertise
- Qualifications
- Resources
- Relevant experience
- Price
REQUIRED DELIVERABLES
6- Form of Quotation
- Construction Schedule
- List of Key Personnel and Subcontractors
- Statutory Declaration
- Insurance Certificates
- Workers Compensation Board clearance letter
REQUIRED ATTACHMENTS
6- Schedule A - Scope of Work and Drawings
- Schedule B - Sample Contract
- Schedule C - Form of Quotation
- Prime Contractor Designation
- Contractor Health & Safety Expectations
- Hot Work Permit
REQUIRED STAFFING
5- Submit to
- [email protected]
- Scope location
- Surrey, BC
Questions about this RFQ
How do I respond to this RFQ from City of Surrey?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sunny Kaila.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Surrey in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sunny Kaila at (604) 590-7274. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Superintendent, Foreman, Journeyman, Apprentice, Skilled Labourer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Form of Quotation, Construction Schedule, List of Key Personnel and Subcontractors, Statutory Declaration, Insurance Certificates, Workers Compensation Board clearance letter. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Meets minimum requirements, expertise, qualifications, resources, relevant experience, and price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Surrey?
All active and historical solicitations from City of Surrey are tracked and searchable. As a city agency, City of Surrey regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A - Scope of Work and Drawings, Schedule B - Sample Contract, Schedule C - Form of Quotation, Prime Contractor Designation, Contractor Health & Safety Expectations, Hot Work Permit. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Surrey for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Surrey, BC. Review the full solicitation for detailed scope requirements.