City of Surrey - Fitness Equipment Replacement Program - RFA-SOA 1220-060-2026-006 (2026)
City of SurreyCity · Surrey, BC- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Contract term
- 1 year
- Primary contact
- Sunny Kaila
- (604) 590-7274
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Summary
The City of Surrey is seeking qualified contractors for the supply, delivery, installation, and commissioning of new, high-quality commercial-grade fitness equipment for various recreation centres on an as-and-when-required basis.
The scope includes cardio equipment, selectorized and plate-loaded equipment, cable units, free weights, benches, and adaptive equipment for facilities such as Clayton Community Centre, North Surrey Sport and Ice Complex, Cloverdale Recreation Centre, and others. The initial term is one year with the option for up to four additional one-year extensions. Submissions are preferred on or before October 2, 2026. Requirements include CGSB compliance, CSA approval, manufacturer warranties, maintenance manuals, on-site service support, and in-service training for City staff.
REQUIRED ATTACHMENTS
9- Schedule B - Application for a Standing Offer Agreement
- Manufacturer authorization letter
- Pricing and discount schedule
- Hourly labour and equipment rates
- References
- Key personnel background
- Proof of WCB coverage
- Certificate of insurance
- City of Surrey business license
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Surrey, BC
Questions about this RFP
How do I respond to this RFP from City of Surrey?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sunny Kaila.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Surrey in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sunny Kaila at (604) 590-7274. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified Technician, Apprentice, Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
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Where can I find more RFPs from City of Surrey?
All active and historical solicitations from City of Surrey are tracked and searchable. As a city agency, City of Surrey regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule B - Application for a Standing Offer Agreement, manufacturer authorization letter, pricing and discount schedule, hourly labour and equipment rates, references, key personnel background, proo. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Surrey for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Surrey, BC. Review the full solicitation for detailed scope requirements.