City of Sullivan Request for Proposal - 2026 Fireworks Display at Sullivan Fairgrounds
City of SullivanCity · Sullivan, MO- Due
- Feb 6, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- J.t. Hardy
- (573) 468-4612
The 30-second brief
The City of Sullivan is seeking proposals to furnish an aerial fireworks display at the Sullivan Fairgrounds (Campbell-Chapman Park) located on Progress Dr. in Sullivan, Missouri, with preference for the evening of July 4, 2026. The total allocated budget is not to exceed $15,000. The display must include a minimum finale of 400 shells, large shells, special attractions, and manual or electronic firing in accordance with the International Fire Code and NFPA 1123. Vendors must provide experienced pyrotechnic personnel, safety precautions, proof of a minimum $4,000,000 general liability insurance policy naming the City as an additional insured, and references from 2024 or 2025. Proposals are due by 10:00 a.m. on Friday, February 6, 2026, and must be submitted to the City Clerk at 210 W. Washington, Sullivan, Missouri 63080. Evaluation criteria include proposed display show, past safety record, safety program, references, proof of insurance, date availability, and overall impression.
Minimum finale of 400 shells, Large shells, Special attractions and displays, Show to be manual/electronically fired
Proposed display show, Past safety record, Safety program proposed, References, Proof of insurance, Date availability, Overall impressions that best serves the interest of the City
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Summary
The City of Sullivan is seeking proposals to furnish an aerial fireworks display at the Sullivan Fairgrounds (Campbell-Chapman Park) located on Progress Dr. in Sullivan, Missouri, with preference for the evening of July 4, 2026.
The total allocated budget is not to exceed $15,000. The display must include a minimum finale of 400 shells, large shells, special attractions, and manual or electronic firing in accordance with the International Fire Code and NFPA 1123. Vendors must provide experienced pyrotechnic personnel, safety precautions, proof of a minimum $4,000,000 general liability insurance policy naming the City as an additional insured, and references from 2024 or 2025. Proposals are due by 10:00 a.m. on Friday, February 6, 2026, and must be submitted to the City Clerk at 210 W. Washington, Sullivan, Missouri 63080. Evaluation criteria include proposed display show, past safety record, safety program, references, proof of insurance, date availability, and overall impression.
EVALUATION CRITERIA
7- Proposed display show
- Past safety record
- Safety program proposed
- References
- Proof of insurance
- Date availability
- Overall impressions that best serves the interest of the City
REQUIRED DELIVERABLES
4- Minimum finale of 400 shells
- Large shells
- Special attractions and displays
- Show to be manual/electronically fired
REQUIRED ATTACHMENTS
7- List of references
- Proof of insurance
- Safety precautions details
- Complete itemized list of quantity
- Size and kind of fireworks
- Detailed description of special effects
- One original and one signed copy of the proposal
- Submit to
- City Clerk, 210 W. Washington, Sullivan, Missouri 63080
- Scope location
- Sullivan, MO
Questions about this RFP
How do I respond to this RFP from City of Sullivan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk, 210 W. Washington, Sullivan, Missouri 63080. For questions, contact J.t. Hardy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sullivan in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is J.t. Hardy at (573) 468-4612. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Minimum finale of 400 shells, Large shells, Special attractions and displays, Show to be manual/electronically fired. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed display show, Past safety record, Safety program proposed, References, Proof of insurance, Date availability, Overall impressions that best serves the interest of the City" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sullivan?
All active and historical solicitations from City of Sullivan are tracked and searchable. As a city agency, City of Sullivan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: List of references, Proof of insurance, Safety precautions details, Complete itemized list of quantity, size and kind of fireworks, Detailed description of special effects, One original and one signed. Review the full document from City of Sullivan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sullivan, MO. Review the full solicitation for detailed scope requirements.