City of Stillwater, Stillwater FY 25 Pavement Management Program Task Order 2, Bid No. 21-2026 - Project #25TR09
City of StillwaterCity · Stillwater, OK- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 12, 2026
- Primary contact
- John McClenny
- (405) 742-8325
The 30-second brief
The City of Stillwater is requesting bids for the Stillwater FY 25 Pavement Management Program Task Order 2, Project #25TR09, Bid No. 21-2026. The scope of work involves roadway surface rehabilitation, patching, crack sealing, microsurfacing, striping, unclassified excavation, aggregate base type a, subgrade method b, separator fabric, superpave, mobilization, traffic stripes, pavement markers, and construction traffic control across various named streets and locations in Stillwater, Oklahoma. Bids are due by 3:00 PM local time on October 14, 2026, and must be submitted electronically via the City of Stillwater's online bidding portal, Ionwave. An optional pre-bid conference will be held on September 28, 2026, at the Norman McNickle Municipal Building. Bidders are required to provide a 5% bid bond, business relationship affidavit, non-collusion affidavit, certificate of non-discrimination, contractor qualifications statement, and firearms non-discrimination affidavit.
Unclassified Excavation, Aggregate Base Type A, Subgrade Method B, Separator Fabric, Microsurfacing Type II, Superpave Type S4, Mobilization, Plastic Traffic Stripe, Pavement Markers Class C, Construction Traffic Control, Removal of Striping, Crack Sealing, Routing, Type I AC Patch
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Summary
The City of Stillwater is requesting bids for the Stillwater FY 25 Pavement Management Program Task Order 2, Project #25TR09, Bid No. 21-2026.
The scope of work involves roadway surface rehabilitation, patching, crack sealing, microsurfacing, striping, unclassified excavation, aggregate base type a, subgrade method b, separator fabric, superpave, mobilization, traffic stripes, pavement markers, and construction traffic control across various named streets and locations in Stillwater, Oklahoma. Bids are due by 3:00 PM local time on October 14, 2026, and must be submitted electronically via the City of Stillwater's online bidding portal, Ionwave. An optional pre-bid conference will be held on September 28, 2026, at the Norman McNickle Municipal Building. Bidders are required to provide a 5% bid bond, business relationship affidavit, non-collusion affidavit, certificate of non-discrimination, contractor qualifications statement, and firearms non-discrimination affidavit.
REQUIRED DELIVERABLES
14- Unclassified Excavation
- Aggregate Base Type A
- Subgrade Method B
- Separator Fabric
- Microsurfacing Type II
- Superpave Type S4
- Mobilization
- Plastic Traffic Stripe
- Pavement Markers Class C
- Construction Traffic Control
- Removal of Striping
- Crack Sealing
- Routing
- Type I AC Patch
REQUIRED ATTACHMENTS
8- Bid Bond (5%)
- Business Relationship Affidavit
- Non-Collusion Affidavit
- Certificate of Non-Discrimination
- Contractor Qualifications Statement
- Firearms Non-Discrimination Affidavit
- Addendum #1 Acknowledgement
- Project Manual and Plans Acknowledgement
- Submit to
- https://stillwater.ionwave.net
- Scope location
- Stillwater, OK
Questions about this BID
How do I respond to this Bid from City of Stillwater?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://stillwater.ionwave.net. For questions, contact John McClenny.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Stillwater in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John McClenny at (405) 742-8325. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Unclassified Excavation, Aggregate Base Type A, Subgrade Method B, Separator Fabric, Microsurfacing Type II, Superpave Type S4, Mobilization, Plastic Traffic Stripe, Pavement Markers Class C, Construction Traffic Control, Removal of Striping, Crack Sealing, Routing, Type I AC Patch. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Stillwater?
All active and historical solicitations from City of Stillwater are tracked and searchable. As a city agency, City of Stillwater regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond (5%), Business Relationship Affidavit, Non-Collusion Affidavit, Certificate of Non-Discrimination, Contractor Qualifications Statement, Firearms Non-Discrimination Affidavit, Addendum #1 Ackn. Review the full document from City of Stillwater for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stillwater, OK. Review the full solicitation for detailed scope requirements.