City of St. Joseph - Copier Rental and Maintenance Services - RFP2027-14 Addendum 1 (2026)
City of St. JosephCity · St. Joseph, MO- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Contract term
- 3 years
- Primary contact
- Summer Purdy
The 30-second brief
The City of St. Joseph, Missouri is seeking proposals for the rental of new color copiers of various configurations throughout City departments. The scope includes furnishing equipment, maintenance, labor, materials, replacement parts, installation, and consumable supplies like toner and waste toner containers. Copier lease pricing must be structured as a fixed monthly equipment rental charge plus separate per-impression (per-click) charges for mono and color usage, without a monthly impression allowance. Required equipment features include automatic duplex printing, automatic document feeder (ADF) with minimum 200-sheet capacity, support for perforated paper and heavy bond or cover stock over 20 lb, secure pull printing, SMB v2 scan-to-folder, and AES-256 internal data storage encryption. The contract term is 36 months with options for two additional one-year periods.
Color copiers of various configurations across multiple City departments including Airport, Animal Services, Human Resources, Community Development, Customer Service, Building Development, Public Works, Finance, City Clerk, General Services, City Manager, Civic Arena, Fire Department, Health Department, JRP, Municipal Court, Nature Center, Parks, Police Department, Rec Center, Sewer Department, Streets, Transit, WPC, And Landfill
Price, content and qualifications meeting minimum requirements, quality offered, service reputation of the bidder
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Summary
The City of St.
Joseph, Missouri is seeking proposals for the rental of new color copiers of various configurations throughout City departments. The scope includes furnishing equipment, maintenance, labor, materials, replacement parts, installation, and consumable supplies like toner and waste toner containers. Copier lease pricing must be structured as a fixed monthly equipment rental charge plus separate per-impression (per-click) charges for mono and color usage, without a monthly impression allowance. Required equipment features include automatic duplex printing, automatic document feeder (ADF) with minimum 200-sheet capacity, support for perforated paper and heavy bond or cover stock over 20 lb, secure pull printing, SMB v2 scan-to-folder, and AES-256 internal data storage encryption. The contract term is 36 months with options for two additional one-year periods.
EVALUATION CRITERIA
4- Price
- Content and qualifications meeting minimum requirements
- Quality offered
- Service reputation of the bidder
REQUIRED DELIVERABLES
Color copiers of various configurations across multiple City departments including Airport, Animal Services, Human Resources, Community Development, Customer Service, Building Development, Public Works, Finance, City Clerk, General Services, City Manager, Civic Arena, Fire Department, Health Department, JRP, Municipal Court, Nature Center, Parks, Police Department, Rec Center, Sewer Department, Streets, Transit, WPC, And Landfill
REQUIRED ATTACHMENTS
10- Proposal Response
- References
- Sample Lease Agreement
- W-9 Form
- Addendum #1 Acknowledgement
- Request for Proposal
- RFP Terms & Conditions
- Federal Clauses
- Debarment or Suspension Certification
- Anti-Collusion Statement
- Submit to
- https://stjosephmo.ionwave.net/
- Duration
- 36 months
- Scope location
- St. Joseph, MO
Questions about this RFP
How do I respond to this RFP from City of St. Joseph?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://stjosephmo.ionwave.net/. For questions, contact Summer Purdy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of St. Joseph in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Summer Purdy. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Color copiers of various configurations across multiple City departments including Airport, Animal Services, Human Resources, Community Development, Customer Service, Building Development, Public Works, Finance, City Clerk, General Services, City Manager, Civic Arena, Fire Department, Health Departm. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, content and qualifications meeting minimum requirements, quality offered, service reputation of the bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of St. Joseph?
All active and historical solicitations from City of St. Joseph are tracked and searchable. As a city agency, City of St. Joseph regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response, References, Sample Lease Agreement, W-9 Form, Addendum #1 Acknowledgement, Request for Proposal, RFP Terms & Conditions, Federal Clauses, Debarment or Suspension Certification, Anti. Review the full document from City of St. Joseph for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Joseph, MO. Review the full solicitation for detailed scope requirements.