City of Springfield Asset Management Plan - Springfield-Greene County Parks RFP #032-2027 (2026)
City of SpringfieldCity · Springfield, MO- Due
- Dec 1, 2026
- 20 days left
- Posted
- Nov 3, 2026
- Contract term
- 1 year
- Primary contact
- Todd Cox
- (417) 864-1620
The 30-second brief
The City of Springfield is seeking proposals for the development of a comprehensive Asset Management Plan (AMP) for Springfield-Greene County Parks. The project encompasses over 105 park sites spanning 3,200 acres, including family centers, golf courses, sports complexes, aquatic centers, and over 100 miles of trails. Key tasks include project kickoff and visioning, asset inventory and register, cloud-based software implementation (IRIS), condition assessments, replacement cost estimation, risk assessments, and life-cycle cost analysis with funding forecasts. Proposals are due by December 1, 2026, at 3:00 P.M. CST via Euna OpenBids. A pre-proposal conference is scheduled via videoconference on November 10, 2026, and questions are due by November 24, 2026.
Task 1 - Project Kickoff and Asset Management Visioning; Task 2 - Asset Inventory and Asset Register; Task 3 - IRIS Configuration and Implementation; Task 4 - Condition Assessment; Task 5 - Replacement Cost Assessment; Task 6 - Risk Assessment; Task 7 - Life-Cycle Cost Analysis and Funding Forecast; Task 8 - Asset Management Plan Report (optional)
Evidence of Experience & References with Similar Projects (30), Expertise of Firm/Provider Personnel (30), Project Approach Narrative (20), Applicable Resources (10), Cost (10)
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Summary
The City of Springfield is seeking proposals for the development of a comprehensive Asset Management Plan (AMP) for Springfield-Greene County Parks.
The project encompasses over 105 park sites spanning 3,200 acres, including family centers, golf courses, sports complexes, aquatic centers, and over 100 miles of trails. Key tasks include project kickoff and visioning, asset inventory and register, cloud-based software implementation (IRIS), condition assessments, replacement cost estimation, risk assessments, and life-cycle cost analysis with funding forecasts. Proposals are due by December 1, 2026, at 3:00 P.M. CST via Euna OpenBids. A pre-proposal conference is scheduled via videoconference on November 10, 2026, and questions are due by November 24, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Task 1 - Project Kickoff and Asset Management Visioning
- Task 2 - Asset Inventory and Asset Register
- Task 3 - IRIS Configuration and Implementation
- Task 4 - Condition Assessment
- Task 5 - Replacement Cost Assessment
- Task 6 - Risk Assessment
- Task 7 - Life-Cycle Cost Analysis and Funding Forecast
- Task 8 - Asset Management Plan Report (optional)
REQUIRED ATTACHMENTS
12- Title-Signature Page
- Provider Profile (Form No. 1)
- Key Outside Consultants (Form No. 2)
- List of References and Experience (Form No. 3)
- Personnel Qualifications (Form No. 4)
- Project Approach Narrative (Form No. 5)
- Itemized Pricing Form (Form No. 6A)
- Total Cost (Form No. 6B)
- Affidavit of Compliance (Form No. 7)
- Certification Regarding Potential Conflicts of Interest (Form No. 8)
- Executed Addenda
- Asset Management SaaS Spreadsheet (Exhibit 1)
- Submit to
- https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
- Duration
- 60 months
- Scope location
- Springfield, MO
- Projected sq ft
- 3,200 sq ft
Questions about this RFP
How do I respond to this RFP from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029. For questions, contact Todd Cox.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Springfield in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Todd Cox at (417) 864-1620. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Task 1 - Project Kickoff and Asset Management Visioning; Task 2 - Asset Inventory and Asset Register; Task 3 - IRIS Configuration and Implementation; Task 4 - Condition Assessment; Task 5 - Replacement Cost Assessment; Task 6 - Risk Assessment; Task 7 - Life-Cycle Cost Analysis and Funding Forecast;. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Evidence of Experience & References with Similar Projects (30), Expertise of Firm/Provider Personnel (30), Project Approach Narrative (20), Applicable Resources (10), Cost (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Title-Signature Page, Provider Profile (Form No. 1), Key Outside Consultants (Form No. 2), List of References and Experience (Form No. 3), Personnel Qualifications (Form No. 4), Project Approach Narra. Review the full document from City of Springfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, MO. The total projected area is 3200 sq ft. Review the full solicitation for detailed scope requirements.