City of Spring Hill Community Engagement Plan RFQ 2025
City of Spring HillCity · Spring Hill, TN- Due
- Jan 5, 2026
- Deadline passed
- Posted
- Nov 5, 2025
- Primary contact
- Stacy Mitovich
The 30-second brief
The City of Spring Hill is seeking qualified consultants or firms to prepare, manage, and implement a Community Engagement Plan for its five-year, long-range planning program. The plan will focus on designing and executing inclusive, equitable, and effective community engagement strategies.
Community Engagement Plan (draft and final versions), Schedule and work plan for engagement activities, Engagement events and meetings, Engagement materials and presentations, Summary engagement reports, Final Community Engagement Report
Qualifications and availability of personnel and subconsultants, Project understanding and responsiveness to project description, Project Approach and Methodology, Prior relevant experience with projects of a similar size and complexity, Past record of performance with the City of Spring Hill, Project timeline including estimated completion, Project cost
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Summary
The City of Spring Hill is seeking qualified consultants or firms to prepare, manage, and implement a Community Engagement Plan for its five-year, long-range planning program. The plan will focus on designing and executing inclusive, equitable, and effective community engagement strategies.
EVALUATION CRITERIA
Qualifications and availability of personnel and subconsultants, Project understanding and responsiveness to project description, Project Approach and Methodology, Prior relevant experience with projects of a similar size and complexity, Past record of performance with the City of Spring Hill, Project timeline including estimated completion, Project cost
REQUIRED DELIVERABLES
6- Community Engagement Plan (draft and final versions)
- Schedule and work plan for engagement activities
- Engagement events and meetings
- Engagement materials and presentations
- Summary engagement reports
- Final Community Engagement Report
- Scope location
- Spring Hill, TN
Questions about this RFQ
How do I respond to this RFQ from City of Spring Hill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Stacy Mitovich.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Spring Hill in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stacy Mitovich. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Community Engagement Plan (draft and final versions), Schedule and work plan for engagement activities, Engagement events and meetings, Engagement materials and presentations, Summary engagement reports, Final Community Engagement Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and availability of personnel and subconsultants, Project understanding and responsiveness to project description, Project Approach and Methodology, Prior relevant experience with proje..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Spring Hill?
All active and historical solicitations from City of Spring Hill are tracked and searchable. As a city agency, City of Spring Hill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Spring Hill for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Spring Hill, TN. Review the full solicitation for detailed scope requirements.