City of Somerville - The Green and Cool Somerville: Sustainable Sidewalks and Trees Project - RFP # 27-14 (2026)
City of SomervilleCity · Somerville, MA- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Sep 9, 2026
- Duration
- 8 months
- Primary contact
- Felisa Gárate
- (617) 625-6600 ext 0000
The 30-second brief
The City of Somerville is seeking proposals from qualified consultant teams for a comprehensive planning and design process to expand tree canopy and vegetation in constrained urban streetscapes while maintaining safe, accessible sidewalks. The project involves assessment and research, stakeholder engagement, an urban tree planting toolkit, pilot site selection for approximately 100 tree planting sites, and implementation-ready design and construction documents. Key deliverables include a work plan, annotated bibliography, existing conditions assessment, evaluation of solutions, stakeholder summary, draft and final assessment reports, toolkit, pilot site selection, and bid documents. The contract is funded through an FY27 Municipal Vulnerability Preparedness grant with an estimated budget of $170,000. Proposals are due by September 23, 2026, at 3:00 PM EST.
Project Work Plan and Schedule, Annotated Bibliography and Literature Review, Existing Conditions and Constraints Assessment, Evaluation of Potential Planting and Streetscape Solutions, Public and Stakeholder Engagement Materials and Summary, Draft and Final Assessment Report and Urban Tree Planting Toolkit, Pilot Site Selection and Implementation Plan, Pilot Design, Construction and Bid Documents, Final Presentation Materials
Technical Approach to Scope of Work, Project Management and Implementation Approach, Key Personnel and Team Qualifications, Relevant Experience and Past Performance, Community and Stakeholder Engagement Approach
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Summary
The City of Somerville is seeking proposals from qualified consultant teams for a comprehensive planning and design process to expand tree canopy and vegetation in constrained urban streetscapes while maintaining safe, accessible sidewalks.
The project involves assessment and research, stakeholder engagement, an urban tree planting toolkit, pilot site selection for approximately 100 tree planting sites, and implementation-ready design and construction documents. Key deliverables include a work plan, annotated bibliography, existing conditions assessment, evaluation of solutions, stakeholder summary, draft and final assessment reports, toolkit, pilot site selection, and bid documents. The contract is funded through an FY27 Municipal Vulnerability Preparedness grant with an estimated budget of $170,000. Proposals are due by September 23, 2026, at 3:00 PM EST.
EVALUATION CRITERIA
5- Technical Approach to Scope of Work
- Project Management and Implementation Approach
- Key Personnel and Team Qualifications
- Relevant Experience and Past Performance
- Community and Stakeholder Engagement Approach
REQUIRED DELIVERABLES
10- Project Work Plan and Schedule
- Annotated Bibliography and Literature Review
- Existing Conditions and Constraints Assessment
- Evaluation of Potential Planting and Streetscape Solutions
- Public and Stakeholder Engagement Materials and Summary
- Draft and Final Assessment Report and Urban Tree Planting Toolkit
- Pilot Site Selection and Implementation Plan
- Pilot Design
- Construction and Bid Documents
- Final Presentation Materials
REQUIRED ATTACHMENTS
12- Cover Letter
- Quality Requirements
- Workplan/Project Approach
- Project Team and Qualifications
- Somerville Living Wage Form
- Certificate of Non-Collusion and Tax Compliance
- Certificate of Signature Authority
- Reference Form
- Supplier Diversity Form
- Vulnerable Road Users Ordinance
- W-9
- Price Form
REQUIRED STAFFING
4- Submit to
- https://www.bidexpress.com/businesses/33100/home
- Scope location
- Somerville, MA
Questions about this RFP
How do I respond to this RFP from City of Somerville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidexpress.com/businesses/33100/home. For questions, contact Felisa Gárate.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Somerville in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Felisa Gárate at (617) 625-6600 ext 0000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal / Project Manager, Associate, Designer, Civil Engineer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Work Plan and Schedule, Annotated Bibliography and Literature Review, Existing Conditions and Constraints Assessment, Evaluation of Potential Planting and Streetscape Solutions, Public and Stakeholder Engagement Materials and Summary, Draft and Final Assessment Report and Urban Tree Planting. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach to Scope of Work, Project Management and Implementation Approach, Key Personnel and Team Qualifications, Relevant Experience and Past Performance, Community and Stakeholder Engageme..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Somerville?
All active and historical solicitations from City of Somerville are tracked and searchable. As a city agency, City of Somerville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Quality Requirements, Workplan/Project Approach, Project Team and Qualifications, Somerville Living Wage Form, Certificate of Non-Collusion and Tax Compliance, Certificate of Signature A. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Somerville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Somerville, MA. Review the full solicitation for detailed scope requirements.