City of Sandy RFP - 0202 - Holiday Lights - Community Events (2026)
City of SandyCity · Sandy, UT- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Georgia Keyser
The 30-second brief
City of Sandy is soliciting proposals for holiday lights installation, removal, annual maintenance, and storage services for up to 40 outdoor trees at Sandy City Hall, located at 10000 S. Centennial Parkway, Sandy, UT 84070. The scope includes wrapping trees with LED lights (preferring America 250 theme colors such as red, holiday soft white, and blue) with set-up completed by November 30, 2026, and take-down by January 11, 2027. This contract is intended for a one-year period with the option to renew for two additional one-year periods with a 5% cost increase allowed upon each renewal. Submission deadline is October 13, 2026, at 9:00 AM MT, with a notice of interest/questions deadline on October 9, 2026. Evaluation criteria emphasize cost, timeline, past experience, and public sector experience.
Wrap up to 40 outdoor trees at Sandy City Hall, Set up completed by Monday, November 30, 2026, Take down in January by January 11, 2027, All-inclusive annual price including installation, Removal, Annual maintenance and storage
Cost 40 Points, Install/Take Down Timeline 30 Points, Past Experience/Performance 20 Points, Governmental/Public Sector Experience 10 Points
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Summary
City of Sandy is soliciting proposals for holiday lights installation, removal, annual maintenance, and storage services for up to 40 outdoor trees at Sandy City Hall, located at 10000 S. Centennial Parkway, Sandy, UT 84070.
The scope includes wrapping trees with LED lights (preferring America 250 theme colors such as red, holiday soft white, and blue) with set-up completed by November 30, 2026, and take-down by January 11, 2027. This contract is intended for a one-year period with the option to renew for two additional one-year periods with a 5% cost increase allowed upon each renewal. Submission deadline is October 13, 2026, at 9:00 AM MT, with a notice of interest/questions deadline on October 9, 2026. Evaluation criteria emphasize cost, timeline, past experience, and public sector experience.
EVALUATION CRITERIA
4- Cost 40 Points
- Install/Take Down Timeline 30 Points
- Past Experience/Performance 20 Points
- Governmental/Public Sector Experience 10 Points
REQUIRED DELIVERABLES
9- Wrap up to 40 outdoor trees at Sandy City Hall
- Set up completed by Monday
- November 30
- 2026
- Take down in January by January 11
- 2027
- All-inclusive annual price including installation
- Removal
- Annual maintenance and storage
REQUIRED ATTACHMENTS
Proposal, Exhibit B - Certification or Proposal and Agreement to Terms and Conditions, Certificate of Insurance
- Submit to
- https://sandycity.ionwave.net/PublicDetail.aspx?bidID=649&SourceType=2
- Duration
- 12 months
- Scope location
- Sandy, UT
Questions about this RFP
How do I respond to this RFP from City of Sandy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://sandycity.ionwave.net/PublicDetail.aspx?bidID=649&SourceType=2. For questions, contact Georgia Keyser.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sandy in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Georgia Keyser. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Wrap up to 40 outdoor trees at Sandy City Hall, Set up completed by Monday, November 30, 2026, Take down in January by January 11, 2027, All-inclusive annual price including installation, Removal, Annual maintenance and storage. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 40 Points, Install/Take Down Timeline 30 Points, Past Experience/Performance 20 Points, Governmental/Public Sector Experience 10 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sandy?
All active and historical solicitations from City of Sandy are tracked and searchable. As a city agency, City of Sandy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal, Exhibit B - Certification or Proposal and Agreement to Terms and Conditions, Certificate of Insurance. Review the full document from City of Sandy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sandy, UT. Review the full solicitation for detailed scope requirements.