Sandy City of Sandy RFP - 0201 - Fire Department Emergency Response Cost Recovery 2026
City of SandyCity · Sandy, UT- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Primary contact
- Georgia Keyser
- (801) 568-7100
The 30-second brief
Sandy City requests proposals from qualified vendors to provide cost recovery services for haz-mat and fire (non-medical) related supplies and expenses for the fire department. The scope of work includes identifying responsible parties or insurers, preparing cost-recovery documentation, generating and submitting invoices with detailed breakdowns, and providing follow-up, tracking, reporting, and appeals support. The contractor must provide a secure, mobile-responsive web-based or mobile application that allows responders to document incidents on-scene, capture and attach photos, enter critical data fields, and submit cleanup or cost-recovery information immediately. Incident types covered include motor vehicle accidents, lift assist calls at licensed care facilities, downed power line and transformer investigative/stand-by services, rescue services, extrications, false alarms, illegal burns, structure fires, and hazardous materials emergencies. The submission deadline is October 16, 2026.
Mobile App with On-Scene Submission Capability - 35%, Collection Rate - 25%, Pricing - 20%, Local Company - 10%, Complete proposal with required information - 10%
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Summary
Sandy City requests proposals from qualified vendors to provide cost recovery services for haz-mat and fire (non-medical) related supplies and expenses for the fire department.
The scope of work includes identifying responsible parties or insurers, preparing cost-recovery documentation, generating and submitting invoices with detailed breakdowns, and providing follow-up, tracking, reporting, and appeals support. The contractor must provide a secure, mobile-responsive web-based or mobile application that allows responders to document incidents on-scene, capture and attach photos, enter critical data fields, and submit cleanup or cost-recovery information immediately. Incident types covered include motor vehicle accidents, lift assist calls at licensed care facilities, downed power line and transformer investigative/stand-by services, rescue services, extrications, false alarms, illegal burns, structure fires, and hazardous materials emergencies. The submission deadline is October 16, 2026.
EVALUATION CRITERIA
5- Mobile App with On-Scene Submission Capability - 35%
- Collection Rate - 25%
- Pricing - 20%
- Local Company - 10%
- Complete proposal with required information - 10%
REQUIRED ATTACHMENTS
Proposal, Exhibit B - Certification or Proposal and Agreement to Terms and Conditions
- Submit to
- https://sandycity.ionwave.net/PublicDetail.aspx?bidID=648&SourceType=2
- Scope location
- Sandy, UT
Questions about this RFP
How do I respond to this RFP from City of Sandy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://sandycity.ionwave.net/PublicDetail.aspx?bidID=648&SourceType=2. For questions, contact Georgia Keyser.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sandy in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Georgia Keyser at (801) 568-7100. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mobile App with On-Scene Submission Capability - 35%, Collection Rate - 25%, Pricing - 20%, Local Company - 10%, Complete proposal with required information - 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sandy?
All active and historical solicitations from City of Sandy are tracked and searchable. As a city agency, City of Sandy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal, Exhibit B - Certification or Proposal and Agreement to Terms and Conditions. Review the full document from City of Sandy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sandy, UT. Review the full solicitation for detailed scope requirements.