City of Sandy Fire Department Emergency Response Cost Recovery RFP - 2026 - Sandy RFP - 0201

Sandy City is soliciting proposals to enter into a purchasing contract with a local vendor to retain a collection company for haz-mat and fire non-medical related supplies and expenses for the fire department. The contractor will provide cost-recovery services including identifying responsible parties or insurers, preparing cost-recovery documentation, generating and submitting invoices with detailed breakdowns, and providing follow-up, tracking, reporting, and appeals support. Covered incident types include motor vehicle accidents, lift assist calls at licensed care facilities, downed power line and transformer investigative and stand-by services, rescue services, extrications, false alarms, illegal burns, structure fires, and hazardous materials emergencies. The contractor must provide a mobile application allowing responders to document incidents on-scene, capture and attach photos, enter critical data fields, submit cleanup or cost-recovery information immediately, ensure secure data transfer, and interface with the workflow. The submission deadline is October 16, 2026, at 11:30 AM MT, with questions due by October 14, 2026. Evaluation criteria include mobile app with on-scene submission capability (35%), collection rate (25%), pricing (20%), local company (10%), and complete proposal with required information (10%).