City of Sandy RFP - 0202 - Holiday Lights - Community Events 2026
City of SandyCity · Sandy, UT- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Georgia Keyser
The 30-second brief
Sandy City is requesting proposals for a multi-year contract to wrap up to 40 outdoor trees with holiday and Christmas lights at Sandy City Hall, located at 10000 S. Centennial Parkway, Sandy, UT 84070. The scope of work includes the installation, removal, annual maintenance, and storage of lights, with the initial setup required to be completed by November 30, 2026, and take down by January 11, 2027. The contract will be awarded for a one-year period with options to renew for two additional one-year periods with a 5% cost increase allowed upon each renewal. Proposals are due by October 13, 2026, at 9:00 AM MT, with a question deadline of October 9, 2026. Evaluation criteria place heavy emphasis on cost, install/take down timeline, past experience on similar projects, and governmental/public sector experience.
Cost (40 Points), Install/Take Down Timeline (30 Points), Past Experience/Performance (20 Points), Governmental/Public Sector Experience (10 Points)
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Summary
Sandy City is requesting proposals for a multi-year contract to wrap up to 40 outdoor trees with holiday and Christmas lights at Sandy City Hall, located at 10000 S. Centennial Parkway, Sandy, UT 84070.
The scope of work includes the installation, removal, annual maintenance, and storage of lights, with the initial setup required to be completed by November 30, 2026, and take down by January 11, 2027. The contract will be awarded for a one-year period with options to renew for two additional one-year periods with a 5% cost increase allowed upon each renewal. Proposals are due by October 13, 2026, at 9:00 AM MT, with a question deadline of October 9, 2026. Evaluation criteria place heavy emphasis on cost, install/take down timeline, past experience on similar projects, and governmental/public sector experience.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proposal, Exhibit B - Certification or Proposal and Agreement to Terms and Conditions, Certificate of Insurance
- Submit to
- https://sandycity.ionwave.net/Login.aspx
- Duration
- 12 months
- Scope location
- Sandy, UT
Questions about this RFP
How do I respond to this RFP from City of Sandy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://sandycity.ionwave.net/Login.aspx. For questions, contact Georgia Keyser.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sandy in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Georgia Keyser. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (40 Points), Install/Take Down Timeline (30 Points), Past Experience/Performance (20 Points), Governmental/Public Sector Experience (10 Points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sandy?
All active and historical solicitations from City of Sandy are tracked and searchable. As a city agency, City of Sandy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal, Exhibit B - Certification or Proposal and Agreement to Terms and Conditions, Certificate of Insurance. Review the full document from City of Sandy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sandy, UT. Review the full solicitation for detailed scope requirements.