City of San Juan Agent of Record Health Insurance RFQ No. 26-001-11-06 2025
City of San JuanCity · San Juan, TX- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Oct 22, 2025
- Contract term
- 1 year
- Primary contact
- Lori A. Maldonado
- (956) 223-2204
The 30-second brief
The City of San Juan is seeking an Agent of Record for insurance services including health, dental, life, and AD&D. The one-year contract includes managing open enrollment, COBRA, and claims assistance, with a submission deadline of November 6, 2025.
Qualifications of the agency, Ability to meet the scope of work and service required, Proximity to the City
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Summary
The City of San Juan is seeking an Agent of Record for insurance services including health, dental, life, and AD&D. The one-year contract includes managing open enrollment, COBRA, and claims assistance, with a submission deadline of November 6, 2025.
EVALUATION CRITERIA
3- Qualifications of the agency
- Ability to meet the scope of work and service required
- Proximity to the City
REQUIRED ATTACHMENTS
7- Cover letter
- Broker qualifications
- Key personnel qualifications
- Service delivery plan
- Certificate of Insurance
- Questionnaire Form CIQ
- Litigation Summary
- Submit to
- 512 S. Nebraska, San Juan, Texas 78589
- Scope location
- San Juan, TX
Questions about this RFQ
How do I respond to this RFQ from City of San Juan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 512 S. Nebraska, San Juan, Texas 78589. For questions, contact Lori A. Maldonado.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of San Juan in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lori A. Maldonado at (956) 223-2204. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of the agency, Ability to meet the scope of work and service required, Proximity to the City" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Juan?
All active and historical solicitations from City of San Juan are tracked and searchable. As a city agency, City of San Juan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Broker qualifications, Key personnel qualifications, Service delivery plan, Certificate of Insurance, Questionnaire Form CIQ, Litigation Summary. Review the full document from City of San Juan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Juan, TX. Review the full solicitation for detailed scope requirements.