City of Salem - Charlotte Forten Park Vendor & Entertainment Manager RFP No. 26-46-LGL - 2026
City of SalemCity · Salem, MA- Due
- Mar 12, 2026
- Deadline passed
- Posted
- Feb 25, 2026
- Contract term
- 1 year
- Primary contact
- Anthony Delaney
- (978) 619-5696
The 30-second brief
The City of Salem seeks proposals from qualified organizations to provide vendor management services, including soliciting retail and food/entertainment vendors, managing set-up and take-down, handling site logistics, and collecting fees at Charlotte Forten Park. The contract covers the period from September 12 through November 2, 2026, with activation required at least Thursday through Sunday, and includes an optional two-year renewal. Proposals are due by March 12, 2026, at 11:00 AM at the Office of the Purchasing Agent, 93 Washington Street, 2nd Floor, Salem, MA 01970. Key requirements include comprehensive liability insurance, auto insurance, workers' compensation, and adherence to M.G.L. ch. 30B, sec. 6. Evaluation is based on minimum requirements and comparative criteria including vendor management experience and staff background.
Vendor management experience, Vendor management experience of designated staff for Salem's Haunted Happenings, Ability to screen and select suitable vendors, Multi-language public materials availability, Price
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Summary
The City of Salem seeks proposals from qualified organizations to provide vendor management services, including soliciting retail and food/entertainment vendors, managing set-up and take-down, handling site logistics, and collecting fees at Charlotte Forten Park.
The contract covers the period from September 12 through November 2, 2026, with activation required at least Thursday through Sunday, and includes an optional two-year renewal. Proposals are due by March 12, 2026, at 11:00 AM at the Office of the Purchasing Agent, 93 Washington Street, 2nd Floor, Salem, MA 01970. Key requirements include comprehensive liability insurance, auto insurance, workers' compensation, and adherence to M.G.L. ch. 30B, sec. 6. Evaluation is based on minimum requirements and comparative criteria including vendor management experience and staff background.
EVALUATION CRITERIA
5- Vendor management experience
- Vendor management experience of designated staff for Salem's Haunted Happenings
- Ability to screen and select suitable vendors
- Multi-language public materials availability
- Price
REQUIRED ATTACHMENTS
8- Completed Cover Sheet
- Checklist
- Price Proposal Form
- Non-Price Proposal
- Signed Certificate of Non-Collusion
- Signed Tax Compliance Certification
- Signed Certificate as to Corporate Bidder
- Acknowledgement of Addenda
- Submit to
- Office of the Purchasing Agent, 93 Washington Street, 2nd Floor, Salem, MA 01970
- Duration
- 24 months
- Scope location
- Salem, MA
Questions about this RFP
How do I respond to this RFP from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Purchasing Agent, 93 Washington Street, 2nd Floor, Salem, MA 01970. For questions, contact Anthony Delaney.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Salem in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anthony Delaney at (978) 619-5696. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor management experience, Vendor management experience of designated staff for Salem's Haunted Happenings, Ability to screen and select suitable vendors, Multi-language public materials availabili..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Cover Sheet, Checklist, Price Proposal Form, Non-Price Proposal, Signed Certificate of Non-Collusion, Signed Tax Compliance Certification, Signed Certificate as to Corporate Bidder, Acknowle. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, MA. Review the full solicitation for detailed scope requirements.
