City of Salem - Air Filters - ITB #2027-011 (2026)
City of SalemCity · Salem, VA- Due
- Nov 12, 2026
- 15 days left
- Posted
- Oct 13, 2026
- Contract term
- 1 year
- Primary contact
- Benjamin Denton
- (540) 375-3063
The 30-second brief
The City of Salem Purchasing Department is soliciting bids for furnishing and delivering HVAC air filters for use in City-owned and City-maintained facilities on an as-needed basis. The procurement includes MERV 8 pleated panel filters, MERV 13 pleated panel filters, and MERV 8 external media link (tri-fold) filters in various nominal sizes and estimated annual quantities. All filters must be new, first quality, UL 900 Listed, and kept in stock by the Contractor. Bids are due by November 12, 2026, at 3:00 P.M. local time, with electronic submission preferred via eVA or by mail/hand delivery to 114 N. Broad Street, Salem, VA 24153. Questions must be submitted in writing by October 28, 2026. The initial contract term is one year with four optional one-year renewal periods, for a maximum total term of five years.
Lowest Grand Total Bid Price
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Summary
The City of Salem Purchasing Department is soliciting bids for furnishing and delivering HVAC air filters for use in City-owned and City-maintained facilities on an as-needed basis.
The procurement includes MERV 8 pleated panel filters, MERV 13 pleated panel filters, and MERV 8 external media link (tri-fold) filters in various nominal sizes and estimated annual quantities. All filters must be new, first quality, UL 900 Listed, and kept in stock by the Contractor. Bids are due by November 12, 2026, at 3:00 P.M. local time, with electronic submission preferred via eVA or by mail/hand delivery to 114 N. Broad Street, Salem, VA 24153. Questions must be submitted in writing by October 28, 2026. The initial contract term is one year with four optional one-year renewal periods, for a maximum total term of five years.
EVALUATION CRITERIA
Lowest Grand Total Bid Price
REQUIRED ATTACHMENTS
5- Completed Bidder Data/Signature Sheet
- Completed Bid Form
- Completed Compliance Checklist
- Manufacturer product data sheets
- Attachment A – Proprietary Information Form
- Submit to
- https://eva.virginia.gov/
- Duration
- 60 months
- Scope location
- Salem, VA
Questions about this ITB
How do I respond to this ITB from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://eva.virginia.gov/. For questions, contact Benjamin Denton.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Salem in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Benjamin Denton at (540) 375-3063. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Grand Total Bid Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Bidder Data/Signature Sheet, Completed Bid Form, Completed Compliance Checklist, Manufacturer product data sheets, Attachment A – Proprietary Information Form. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, VA. Review the full solicitation for detailed scope requirements.