City of Roswell - Comprehensive Museum Planning and Exhibition Concept Services - RFP-27-005 (2026)
City of RoswellCity · Roswell, NM- Due
- Nov 24, 2026
- 26 days left
- Posted
- Oct 26, 2026
- Primary contact
- Arely Peek
- (575) 637-6299
The 30-second brief
The City of Roswell is seeking proposals from qualified museum planning consultants or interdisciplinary teams to provide comprehensive museum planning and exhibition concept services for the Roswell Museum. The selected consultant will establish strategic, institutional, audience, operational, interpretive, exhibition, collections, visitor-experience, and functional requirements to guide the future museum facility, which spans approximately 50,000 square feet and houses multidisciplinary collections including Southwestern and regional art, Peter Hurd and Henriette Wyeth works, modern and contemporary art, the Robert H. Goddard rocketry collection, history of the American West artifacts, archives, and outdoor sculpture. The project follows a significant flooding event in October 2024 and aims to address long-term facility, collections-care, operational, and resiliency requirements, serving as a guide for facility development, programming, fundraising, and institutional growth. Proposals are due by November 24, 2026, at 2:00 pm Mountain Time, with a notice of interest deadline on November 5, 2026. Submission must be completed electronically via the City of Roswell eProcurement Portal, located at 425 North Richardson Avenue, Roswell, NM 88201. The project is funded through a State of New Mexico appropriation, and evaluation criteria emphasize company experience, project understanding, key personnel, references, approach, and proposed fee.
Public and Stakeholder Engagement Plan and facilitation of agreed-upon activities; analysis of prior and new engagement findings; public-facing materials communicating major findings and recommendations; project vision, Goals, Guiding principles, And strategic priorities; audience and market positioning; assessment of museum's distinctive strengths and roles; visitor-experience principles and strategic priorities; matrix of anticipated exhibition, Education, Public program, Event, And activity types; future museum operating concept, Preliminary organizational structure, And staffing model/projections; implementation framework and roadmap; operating assumptions; annual operating expense projections; recommendations regarding operational and fiscal sustainability and phasing; Visitor Experience, Interpretive, And Exhibition Planning Report; consolidated Museum Functional and Collections Requirements Report; written review comments and recommendations at agreed program milestones; brief summary of museum-specific site considerations and recommendations; Project Case Statement; conceptual project and visitor-experience visuals; Community Impact, Public Engagement/Community Support, And Collections and Institutional Significance summaries; preliminary exhibition development and implementation cost framework; graphic Project Roadmap; Fundraising Presentation Package; Final Comprehensive Museum Planning Report; Project Management Plan; detailed project schedule.
Company Experience and Qualifications (20 points), Project Understanding (15 points), Key Personnel and Team Structure (10 points), Relevant Experience, References, and Work Samples (15 points), Proposed Approach and Methodology (10 points), Proposed Fee (30 points)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The City of Roswell is seeking proposals from qualified museum planning consultants or interdisciplinary teams to provide comprehensive museum planning and exhibition concept services for the Roswell Museum.
The selected consultant will establish strategic, institutional, audience, operational, interpretive, exhibition, collections, visitor-experience, and functional requirements to guide the future museum facility, which spans approximately 50,000 square feet and houses multidisciplinary collections including Southwestern and regional art, Peter Hurd and Henriette Wyeth works, modern and contemporary art, the Robert H. Goddard rocketry collection, history of the American West artifacts, archives, and outdoor sculpture. The project follows a significant flooding event in October 2024 and aims to address long-term facility, collections-care, operational, and resiliency requirements, serving as a guide for facility development, programming, fundraising, and institutional growth. Proposals are due by November 24, 2026, at 2:00 pm Mountain Time, with a notice of interest deadline on November 5, 2026. Submission must be completed electronically via the City of Roswell eProcurement Portal, located at 425 North Richardson Avenue, Roswell, NM 88201. The project is funded through a State of New Mexico appropriation, and evaluation criteria emphasize company experience, project understanding, key personnel, references, approach, and proposed fee.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
26- Public and Stakeholder Engagement Plan and facilitation of agreed-upon activities
- Analysis of prior and new engagement findings
- Public-facing materials communicating major findings and recommendations
- Project vision, Goals, Guiding principles, And strategic priorities
- Audience and market positioning
- Assessment of museum's distinctive strengths and roles
- Visitor-experience principles and strategic priorities
- Matrix of anticipated exhibition, Education, Public program, Event, And activity types
- Future museum operating concept, Preliminary organizational structure, And staffing model/projections
- Implementation framework and roadmap
- Operating assumptions
- Annual operating expense projections
- Recommendations regarding operational and fiscal sustainability and phasing
- Visitor Experience, Interpretive, And Exhibition Planning Report
- Consolidated Museum Functional and Collections Requirements Report
- Written review comments and recommendations at agreed program milestones
- Brief summary of museum-specific site considerations and recommendations
- Project Case Statement
- Conceptual project and visitor-experience visuals
- Community Impact, Public Engagement/Community Support, And Collections and Institutional Significance summaries
- Preliminary exhibition development and implementation cost framework
- Graphic Project Roadmap
- Fundraising Presentation Package
- Final Comprehensive Museum Planning Report
- Project Management Plan
- Detailed project schedule
REQUIRED ATTACHMENTS
9- Technical Proposal
- Cost Proposal
- New Mexico Preference Certification Upload
- City of Roswell Business License
- Campaign Contribution Disclosure Form
- Certificate of Non-Collusion
- Disclosure Form (Conflict of Interest)
- Vendor Information Form
- W-9 Form
- Submit to
- https://procurement.opengov.com/portal/roswellnm
- Scope location
- Roswell, NM
- Projected sq ft
- 50,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of Roswell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/roswellnm. For questions, contact Arely Peek.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Roswell in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Arely Peek at (575) 637-6299. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Public and Stakeholder Engagement Plan and facilitation of agreed-upon activities; analysis of prior and new engagement findings; public-facing materials communicating major findings and recommendations; project vision, Goals, Guiding principles, And strategic priorities; audience and market positio. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Experience and Qualifications (20 points), Project Understanding (15 points), Key Personnel and Team Structure (10 points), Relevant Experience, References, and Work Samples (15 points), Propo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Roswell?
All active and historical solicitations from City of Roswell are tracked and searchable. As a city agency, City of Roswell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Cost Proposal, New Mexico Preference Certification Upload, City of Roswell Business License, Campaign Contribution Disclosure Form, Certificate of Non-Collusion, Disclosure Form (C. Review the full document from City of Roswell for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roswell, NM. The total projected area is 50000 sq ft. Review the full solicitation for detailed scope requirements.