City of Rogers - 2024 FEMA Assistance to Firefighters Grant RFP - 2026-RFP-007
City of RogersCity · Rogers, AR- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 27, 2026
- Primary contact
- Jennifer Turner
- (479) 621-1117 ext 1028
The 30-second brief
The City of Rogers, Arkansas is accepting formal, sealed proposals from qualified firms to provide comprehensive annual occupational medical evaluations and cancer screening services for firefighters under Award No. EMW-2024-FG-05831. Services include NFPA 1582 medical evaluations, NFPA 1583 / IAFF-IAFC WFI cardiopulmonary and fitness assessments, comprehensive laboratory panels, diagnostic ultrasound, behavioral health check-ins, and firefighter-specific cancer screenings for approximately 147 members. Proposals are due by October 13, 2026, with inquiries due by October 8, 2026. Required submissions must include pricing for Option A (bundled package) and Option B (itemized cancer screening), resumes, references, and federal compliance certifications.
Option A - Full NFPA 1582 Annual Medical Evaluation, Cancer Screening, And NFPA 1583/WFI Fitness Evaluation; Option B - Itemized / Standalone Cancer Screening Pricing
Proposer/Physician Qualifications Expertise and Fire-Service Experience (30 points), Technical Approach - Completeness and quality of proposed Option A / Option B services (25 points), Confidentiality Data Management and HIPAA Compliance Plan (10 points), References and Past Performance with Comparable Government/Fire-Service Clients (10 points), Compliance with Federal Award Requirements and Completeness of Required Certifications (10 points), Cost / Price Reasonableness (15 points), Optional Interview with Evaluation Committee (10 points)
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Summary
The City of Rogers, Arkansas is accepting formal, sealed proposals from qualified firms to provide comprehensive annual occupational medical evaluations and cancer screening services for firefighters under Award No.
EMW-2024-FG-05831. Services include NFPA 1582 medical evaluations, NFPA 1583 / IAFF-IAFC WFI cardiopulmonary and fitness assessments, comprehensive laboratory panels, diagnostic ultrasound, behavioral health check-ins, and firefighter-specific cancer screenings for approximately 147 members. Proposals are due by October 13, 2026, with inquiries due by October 8, 2026. Required submissions must include pricing for Option A (bundled package) and Option B (itemized cancer screening), resumes, references, and federal compliance certifications.
EVALUATION CRITERIA
Proposer/Physician Qualifications Expertise and Fire-Service Experience (30 points), Technical Approach - Completeness and quality of proposed Option A / Option B services (25 points), Confidentiality Data Management and HIPAA Compliance Plan (10 points), References and Past Performance with Comparable Government/Fire-Service Clients (10 points), Compliance with Federal Award Requirements and Completeness of Required Certifications (10 points), Cost / Price Reasonableness (15 points), Optional Interview with Evaluation Committee (10 points)
REQUIRED DELIVERABLES
Option A - Full NFPA 1582 Annual Medical Evaluation, Cancer Screening, And NFPA 1583/WFI Fitness Evaluation; Option B - Itemized / Standalone Cancer Screening Pricing
REQUIRED ATTACHMENTS
11- Cover letter
- Firm history and qualifications
- Proposed staff descriptions and resumes
- Technical approach and methodology
- Minimum of five references
- Completed Price/Bid Schedule (Option A and Option B)
- Attachment A: Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion
- Attachment B: Certification Regarding Lobbying
- Attachment C: Conflict of Interest Declaration
- Attachment D: Acknowledgment of Review of Required Federal Contract Clauses
- Itemized exceptions or deviations
REQUIRED STAFFING
Project Manager
- Submit to
- https://procurement.opengov.com/portal/rogersar or City of Rogers City Clerk's Office, 301 West Chestnut Street, Rogers, AR 72756
- Scope location
- Rogers, AR
Questions about this RFP
How do I respond to this RFP from City of Rogers?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/rogersar or City of Rogers City Clerk's Office, 301 West Chestnut Street, Rogers, AR 72756. For questions, contact Jennifer Turner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rogers in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Turner at (479) 621-1117 ext 1028. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Option A - Full NFPA 1582 Annual Medical Evaluation, Cancer Screening, And NFPA 1583/WFI Fitness Evaluation; Option B - Itemized / Standalone Cancer Screening Pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer/Physician Qualifications Expertise and Fire-Service Experience (30 points), Technical Approach - Completeness and quality of proposed Option A / Option B services (25 points), Confidentiality..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rogers?
All active and historical solicitations from City of Rogers are tracked and searchable. As a city agency, City of Rogers regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Firm history and qualifications, Proposed staff descriptions and resumes, Technical approach and methodology, Minimum of five references, Completed Price/Bid Schedule (Option A and Optio. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Rogers for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rogers, AR. Review the full solicitation for detailed scope requirements.