City of Prescott Media Production Services RFP 2026-RFP-555
City of Prescott, City of Prescott, AZ·City
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- Primary Contact
- Danielle Trotter · (928) 777-1401 ext 4804
- Contract Term
- 1 year
- Scope Location
- Prescott, AZ
- Submission Address
- 201 N Montezuma Street, Prescott, AZ, 86301
SUMMARY
The City of Prescott is seeking proposals for ongoing media production services under solicitation 2026-RFP-555. Scope includes photography, videography, post-production editing, digital content creation, creative collaboration, and asset management. Optional services include livestream production, A/V support for City Council meetings, meeting recording and archiving, FAA-certified drone services, and management of the City's government access media channel using the TelVue media management system. The City anticipates awarding one or more contracts for an initial one-year term with renewal options. Proposals were due September 3, 2026, to 201 N Montezuma Street; Danielle Trotter is the primary contact at 928-777-1401 x4804.
EVALUATION CRITERIA
Relevant experience, qualifications, portfolio quality, project schedules, optional service capabilities, overall value
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Prescott?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. Submissions should be delivered to: 201 N Montezuma Street, Prescott, AZ, 86301. For questions, contact Danielle Trotter.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience, qualifications, portfolio quality, project schedules, optional service capabilities, overall value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Prescott?
All active and historical solicitations from City of Prescott are tracked and searchable. As a city agency, City of Prescott regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Prescott for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Prescott in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Danielle Trotter at (928) 777-1401 ext 4804. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prescott, AZ. Review the full solicitation for detailed scope requirements.
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