City of Portland 2026 Rock, Gravel, and Various Materials Hauling Bid Advertisement
City of PortlandCity · Portland, TN- Due
- Apr 21, 2026
- Deadline passed
- Posted
- Mar 26, 2026
- Contract term
- 3 years
- Primary contact
- Betty Lewis
- (615) 323-9293
The 30-second brief
The City of Portland is soliciting sealed bids for a three-year contract (July 1, 2026, to June 30, 2029) for the purchase and delivery of various materials. The scope includes #10 screenings (fines), #610 or crusher run, #57 stone rock, 2”–3” sewer rock, Class A rip rap, surge stone, shot rock, manufactured sand, and topsoil. The contract includes two one-year renewal options and a specific fuel surcharge provision based on US Department of Energy diesel fuel prices. Bidders must include haul and delivery fees in their per-ton pricing. Sealed bids are due by 3:00 PM CST on April 21, 2026, at the City of Portland offices. The city encourages participation from Disadvantaged Business Enterprises (DBE) and minority/women-owned firms.
Sealed bid packet including Project Name, Date of Bid Opening, And Company Name; completed Bid Sheet
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Summary
The City of Portland is soliciting sealed bids for a three-year contract (July 1, 2026, to June 30, 2029) for the purchase and delivery of various materials.
The scope includes #10 screenings (fines), #610 or crusher run, #57 stone rock, 2”–3” sewer rock, Class A rip rap, surge stone, shot rock, manufactured sand, and topsoil. The contract includes two one-year renewal options and a specific fuel surcharge provision based on US Department of Energy diesel fuel prices. Bidders must include haul and delivery fees in their per-ton pricing. Sealed bids are due by 3:00 PM CST on April 21, 2026, at the City of Portland offices. The city encourages participation from Disadvantaged Business Enterprises (DBE) and minority/women-owned firms.
REQUIRED DELIVERABLES
3- Sealed bid packet including Project Name
- Date of Bid Opening
- Company Name; completed Bid Sheet
REQUIRED ATTACHMENTS
2026 Rock/Gravel Hauling Bid Sheet
- Submit to
- 100 S Russell St, Portland, TN 37148
- Scope location
- Portland, TN
Questions about this BID
How do I respond to this Bid from City of Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 S Russell St, Portland, TN 37148. For questions, contact Betty Lewis.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Portland in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Betty Lewis at (615) 323-9293. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid packet including Project Name, Date of Bid Opening, And Company Name; completed Bid Sheet. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Portland?
All active and historical solicitations from City of Portland are tracked and searchable. As a city agency, City of Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 2026 Rock/Gravel Hauling Bid Sheet. Review the full document from City of Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, TN. Review the full solicitation for detailed scope requirements.
