City of Phoenix - Emergency Call Systems Monitoring and Maintenance (TAL) - IFB FY27-086-08 (2026)
City of PhoenixCity · Phoenix, AZ- Due
- Nov 13, 2026
- 10 days left
- Posted
- Oct 16, 2026
- Contract term
- 5 years
- Primary contact
- Tonja Lepur
- (602) 495-0616
The 30-second brief
The City of Phoenix Housing Department invites sealed bids for comprehensive emergency call systems monitoring and maintenance services for senior housing units. The work includes labor, materials, equipment, tools, replacement parts, annual inspections, repairs, 24/7 central station monitoring, pull-cord activation testing, and administrative reporting for pull-cord systems equipped with Honeywell Vista control panels and Mircom EC 100 pull stations. The contract requires compliance with ANSI/UL 1637, OSHA standards, and City heat safety plans. Submission deadline is November 13, 2026, with written inquiries due by October 26, 2026. A non-mandatory pre-offer conference and site visit are scheduled for October 23, 2026.
Lowest responsive and responsible bidder
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Summary
The City of Phoenix Housing Department invites sealed bids for comprehensive emergency call systems monitoring and maintenance services for senior housing units.
The work includes labor, materials, equipment, tools, replacement parts, annual inspections, repairs, 24/7 central station monitoring, pull-cord activation testing, and administrative reporting for pull-cord systems equipped with Honeywell Vista control panels and Mircom EC 100 pull stations. The contract requires compliance with ANSI/UL 1637, OSHA standards, and City heat safety plans. Submission deadline is November 13, 2026, with written inquiries due by October 26, 2026. A non-mandatory pre-offer conference and site visit are scheduled for October 23, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED ATTACHMENTS
11- Acceptance of Offer Form 2026
- Conflict of Interest and Transparency form
- Pricing Proposal Template
- Contractor Licensing Requirements
- References
- Certification of Recycled Products
- Certification Regarding Debarment
- Suspension
- Other Ineligibility and Voluntary Exclusion
- Heat Safety Compliance
- Certificate of Insurance
- Submit to
- https://procurement.opengov.com/portal/phoenix/projects/306132
- Scope location
- Phoenix, AZ
Questions about this IFB
How do I respond to this IFB from City of Phoenix?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/phoenix/projects/306132. For questions, contact Tonja Lepur.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Phoenix in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tonja Lepur at (602) 495-0616. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Phoenix?
All active and historical solicitations from City of Phoenix are tracked and searchable. As a city agency, City of Phoenix regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acceptance of Offer Form 2026, Conflict of Interest and Transparency form, Pricing Proposal Template, Contractor Licensing Requirements, References, Certification of Recycled Products, Certification R. Review the full document from City of Phoenix for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Phoenix, AZ. Review the full solicitation for detailed scope requirements.