City of Pembroke HVAC Maintenance, Replacement, and Repair Services ITB 2026
City of PembrokeCity · Pembroke, GA- Due
- Jun 15, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Mike Lee
The 30-second brief
The City of Pembroke is soliciting bids for quarterly HVAC maintenance, replacement, and repair services for approximately ten city facilities. The contract term is one year with two optional one-year renewals.
Bid prices, List of services, HVAC system checklist, Invoicing and reporting process description, Vendor qualification sheet
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Summary
The City of Pembroke is soliciting bids for quarterly HVAC maintenance, replacement, and repair services for approximately ten city facilities. The contract term is one year with two optional one-year renewals.
REQUIRED DELIVERABLES
5- Bid prices
- List of services
- HVAC system checklist
- Invoicing and reporting process description
- Vendor qualification sheet
REQUIRED ATTACHMENTS
Vender Qualification Sheet, Equipment List with Pricing
- Submit to
- PO Box 130 Pembroke, GA 31321 or [email protected]
- Scope location
- Pembroke, GA
Questions about this ITB
How do I respond to this ITB from City of Pembroke?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PO Box 130 Pembroke, GA 31321 or [email protected]. For questions, contact Mike Lee.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Pembroke in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Lee. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid prices, List of services, HVAC system checklist, Invoicing and reporting process description, Vendor qualification sheet. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Pembroke?
All active and historical solicitations from City of Pembroke are tracked and searchable. As a city agency, City of Pembroke regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vender Qualification Sheet, Equipment List with Pricing. Review the full document from City of Pembroke for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pembroke, GA. Review the full solicitation for detailed scope requirements.