City of Pearland Health and Welfare Employee Benefits RFP 42-26 - Self-Funded Insurance Plan
Pearland WaterUtility District · Pearland, TX- Due
- Mar 3, 2026
- Deadline passed
- Posted
- Jan 28, 2026
- Contract term
- 3 years
- Primary contact
- Jose Perez
The 30-second brief
The City of Pearland is accepting proposals for Health and Welfare Employee Benefits for the City's self-funded insurance plan, including medical TPA, pharmacy benefit manager (PBM), fully insured dental (PPO/DHMO), fully insured vision, stop loss, HSA, FSA, DCA, and EAP. The contract serves approximately 817 full-time employees and 2 COBRA participants with coverage effective October 1, 2026. Proposals are due by March 3, 2026, at 2:00 PM CST, with questions due by February 9, 2026. Required criteria include cost, cost containment, population health management, claims processing, and integrated systems.
Medical TPA, Pharmacy Benefit Manager (PBM), Dental PPO/DHMO, Vision, Stop Loss, HSA, FSA, DCA, EAP
Cost (30-50%), Cost Containment / Innovative Solutions (20%), Population Health Management Programs (20%), Claims Processing (10-25%), Integrated Systems / Technology Initiative (10%), Financial Stability (15%), Communication (5%), Past Performance (5-10%)
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Summary
The City of Pearland is accepting proposals for Health and Welfare Employee Benefits for the City's self-funded insurance plan, including medical TPA, pharmacy benefit manager (PBM), fully insured dental (PPO/DHMO), fully insured vision, stop loss, HSA, FSA, DCA, and EAP. The contract serves approximately 817 full-time employees and 2 COBRA participants with coverage effective October 1, 2026.
Proposals are due by March 3, 2026, at 2:00 PM CST, with questions due by February 9, 2026. Required criteria include cost, cost containment, population health management, claims processing, and integrated systems.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Medical TPA
- Pharmacy Benefit Manager (PBM)
- Dental PPO/DHMO
- Vision
- Stop Loss
- HSA
- FSA
- DCA
- EAP
REQUIRED ATTACHMENTS
7- Insurance Requirements
- Local Bidder Preference Claim Form
- Conflict of Interest Questionnaire
- Non-Collusion Form
- House Bill 89 Form
- Submission Form and Questionnaire
- Certificate of Interested Parties
- Submit to
- https://pearland.ionwave.net
- Scope location
- Pearland, TX
- Reported agency
- City of Pearland
Questions about this RFP
How do I respond to this RFP from Pearland Water?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://pearland.ionwave.net. For questions, contact Jose Perez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pearland Water in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jose Perez. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Medical TPA, Pharmacy Benefit Manager (PBM), Dental PPO/DHMO, Vision, Stop Loss, HSA, FSA, DCA, EAP. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (30-50%), Cost Containment / Innovative Solutions (20%), Population Health Management Programs (20%), Claims Processing (10-25%), Integrated Systems / Technology Initiative (10%), Financial Stabi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pearland Water?
All active and historical solicitations from Pearland Water are tracked and searchable. As a utility district agency, Pearland Water regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance Requirements, Local Bidder Preference Claim Form, Conflict of Interest Questionnaire, Non-Collusion Form, House Bill 89 Form, Submission Form and Questionnaire, Certificate of Interested Par. Review the full document from Pearland Water for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pearland, TX. Review the full solicitation for detailed scope requirements.