City of Pasadena Walktober 2026 Event Planning and Management RFP - 2026-Informal-0392
City of Pasadena - Water & PowerUtility District · Pasadena, CA- Due
- Jul 23, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Primary contact
- Melody Wu
- (626) 744-3878
The 30-second brief
The City of Pasadena is seeking proposals from qualified consultants for the planning, coordination, promotion, and implementation of Walktober 2026, the City's annual month-long walking program. The selected consultant will provide comprehensive project management, event planning, and marketing and outreach services to encourage community exploration of neighborhoods, parks, and business districts. Deliverables include the execution of guided walks and community activities, followed by a summary report documenting the program's delivery. Proposals are due by July 23, 2026, at 100 N Garfield Avenue, Pasadena, CA. A notice of interest is requested by July 9, 2026. Primary contact for this solicitation is Melody Wu at (626) 744-3878.
Project management, Event planning and implementation, Marketing and outreach services, Summary report
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Summary
The City of Pasadena is seeking proposals from qualified consultants for the planning, coordination, promotion, and implementation of Walktober 2026, the City's annual month-long walking program.
The selected consultant will provide comprehensive project management, event planning, and marketing and outreach services to encourage community exploration of neighborhoods, parks, and business districts. Deliverables include the execution of guided walks and community activities, followed by a summary report documenting the program's delivery. Proposals are due by July 23, 2026, at 100 N Garfield Avenue, Pasadena, CA. A notice of interest is requested by July 9, 2026. Primary contact for this solicitation is Melody Wu at (626) 744-3878.
REQUIRED DELIVERABLES
4- Project management
- Event planning and implementation
- Marketing and outreach services
- Summary report
REQUIRED ATTACHMENTS
8- Federal_Required_Certifi
- Emergency_FEMA_TC.pdf
- REQUIRED_FORMS
- DoIT_Technical_Questionn
- Disclosure_of_Lobbying_A
- HUD_Federal_Section_3_Pk
- HUD_Federal_Pkge.pdf
- Unique_Entity_ID
- Submit to
- 100 N Garfield Avenue, Pasadena, CA, 91101
- Scope location
- Pasadena, CA
- Reported agency
- City of Pasadena
Questions about this RFP
How do I respond to this RFP from City of Pasadena - Water & Power?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 N Garfield Avenue, Pasadena, CA, 91101. For questions, contact Melody Wu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena - Water & Power in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melody Wu at (626) 744-3878. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project management, Event planning and implementation, Marketing and outreach services, Summary report. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Pasadena - Water & Power?
All active and historical solicitations from City of Pasadena - Water & Power are tracked and searchable. As a utility district agency, City of Pasadena - Water & Power regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Federal_Required_Certifi, Emergency_FEMA_TC.pdf, REQUIRED_FORMS, DoIT_Technical_Questionn, Disclosure_of_Lobbying_A, HUD_Federal_Section_3_Pk, HUD_Federal_Pkge.pdf, Unique_Entity_ID. Review the full document from City of Pasadena - Water & Power for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.