City of Pasadena Supply and Delivery of Fleet Lubricants and Oils IFB 2026-IFB-MS-0354
City of Pasadena - Water & PowerUtility District · Pasadena, CA- Due
- Aug 4, 2026
- Deadline passed
- Posted
- Jul 21, 2026
- Contract term
- 5 years
- Primary contact
- Elena Olimpio
- (626) 744-4020
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Summary
The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD) is soliciting bids to establish a five (5) year contract for the as-needed supply and delivery of fleet lubricants and oils.
The procurement includes motor oils, transmission fluids, hydraulic oils, differential fluids, grease, and other lubricants required for a diverse municipal fleet of light-duty vehicles, heavy-duty trucks, and off-road equipment. All products must meet or exceed applicable Original Equipment Manufacturer (OEM) specifications and industry standards. Bids are due by August 4, 2026, at 10:00 PM. A Notice of Interest deadline is set for July 28, 2026. Submissions should be directed to [email protected].
REQUIRED ATTACHMENTS
7- REQUIRED_FORMS
- Multi-Year-Purchase-Order
- Emergency_FEMA_TC
- Disclosure_of_Lobbying
- Federal_Required_Certifications
- Unique_Entity_ID
- DoIT_Technical_Questionnaire
- Submit to
- [email protected], Pasadena, CA, 91101
- Scope location
- Pasadena, CA
- Reported agency
- City of Pasadena
Questions about this IFB
How do I respond to this IFB from City of Pasadena - Water & Power?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Elena Olimpio.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Pasadena - Water & Power in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Pasadena - Water & Power?
All active and historical solicitations from City of Pasadena - Water & Power are tracked and searchable. As a utility district agency, City of Pasadena - Water & Power regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: REQUIRED_FORMS, Multi-Year-Purchase-Order, Emergency_FEMA_TC, Disclosure_of_Lobbying, Federal_Required_Certifications, Unique_Entity_ID, DoIT_Technical_Questionnaire. Review the full document from City of Pasadena - Water & Power for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.