City of Pasadena Authorized Caterpillar Service Repair and OEM Parts IFB 2026-IFB-LM-0409
City of Pasadena - Water & Power, Pasadena, CA·Utility District
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- Reported Agency
- City of Pasadena
- Primary Contact
- Elena Olimpio · (626) 744-4020
- Contract Term
- 5 years
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division (BSFMD), is seeking a qualified vendor to provide authorized Caterpillar equipment service, repair, maintenance, and Original Equipment Manufacturer (OEM) Parts on an as-needed basis. The scope of services supports the City's fleet of heavy-duty equipment and includes preventative maintenance, diagnostics, repairs, and parts supply. This formal solicitation (Project ID: 2026-IFB-LM-0409) is intended to establish a vendor for ongoing service needs starting in Fiscal Year 2027 for a term of five years. Submissions are due by September 2, 2026, via email to [email protected]. A notice of interest deadline is set for August 26, 2026.
REQUIRED DELIVERABLES
Preventative maintenance, Diagnostics, Repairs, Parts supply
REQUIRED ATTACHMENTS
MASTER_LABOR_AND_MATERIAL, REQUIRED_FORMS, MATERIAL_AND_LABOR_BOND, FAITHFUL_PERFORMANCE_BOND, Subcontractor_Listing, Disclosure_of_Lobbying, DoIT_Technical_Questionnaire, Federal_Required_Certifications, Unique_Entity_ID, Emergency_FEMA_TC, RELEVANT_EXPERIENCE_FORM
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Common questions about this solicitation, answered from the record.
How do I respond to this IFB from City of Pasadena - Water & Power?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Elena Olimpio.
Where can I find more RFPs from City of Pasadena - Water & Power?
All active and historical solicitations from City of Pasadena - Water & Power are tracked and searchable. As a utility district agency, City of Pasadena - Water & Power regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: MASTER_LABOR_AND_MATERIAL, REQUIRED_FORMS, MATERIAL_AND_LABOR_BOND, FAITHFUL_PERFORMANCE_BOND, Subcontractor_Listing, Disclosure_of_Lobbying, DoIT_Technical_Questionnaire, Federal_Required_Certificati. Review the full document from City of Pasadena - Water & Power for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Pasadena - Water & Power in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance, Diagnostics, Repairs, Parts supply. Proposals should clearly address how each deliverable will be met.
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