City of Pasadena Red Dot Mobile HVAC System Maintenance, Repair, and OEM Parts - 2026-IFB-LM-0001
City of Pasadena - Water & PowerUtility District · Pasadena, CA- Due
- Sep 2, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 5 years
- Primary contact
- Elena Olimpio
- (626) 744-4020
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Summary
The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD) is soliciting bids under project ID 2026-IFB-LM-0001 for diagnostic, preventative maintenance, repair, replacement, and Original Equipment Manufacturer (OEM) parts for Red Dot mobile heating, ventilation, and air conditioning (HVAC) systems.
These systems are installed on various City fleet vehicles and equipment. The City intends to award a five-year contract to ensure vehicle reliability and operator comfort while minimizing downtime. Bids are due by September 2, 2026, and must be submitted to [email protected]. A notice of interest deadline is set for August 26, 2026.
REQUIRED ATTACHMENTS
11- MASTER_LABOR_AND_MATERIAL
- REQUIRED_FORMS
- MATERIAL_AND_LABOR_BOND
- FAITHFUL_PERFORMANCE_BOND
- Subcontractor_Listing
- Disclosure_of_Lobbying
- DoIT_Technical_Questionnaire
- Federal_Required_Certifications
- Unique_Entity_ID
- Emergency_FEMA_TC
- RELEVANT_EXPERIENCE_FORM
- Submit to
- [email protected], Pasadena, CA, 91101
- Scope location
- Pasadena, CA
- Reported agency
- City of Pasadena
Questions about this IFB
How do I respond to this IFB from City of Pasadena - Water & Power?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Elena Olimpio.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Pasadena - Water & Power in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elena Olimpio at (626) 744-4020. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Pasadena - Water & Power?
All active and historical solicitations from City of Pasadena - Water & Power are tracked and searchable. As a utility district agency, City of Pasadena - Water & Power regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: MASTER_LABOR_AND_MATERIAL, REQUIRED_FORMS, MATERIAL_AND_LABOR_BOND, FAITHFUL_PERFORMANCE_BOND, Subcontractor_Listing, Disclosure_of_Lobbying, DoIT_Technical_Questionnaire, Federal_Required_Certificati. Review the full document from City of Pasadena - Water & Power for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.