City of Pasadena ArtNight Event Coordinator RFP 2026-Informal-0494
City of Pasadena - Water & PowerUtility District · Pasadena, CA- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Aug 18, 2026
- Primary contact
- Patricia Valencia
- (626) 744-7062
The 30-second brief
The City of Pasadena is seeking proposals for a Cultural Affairs Division ArtNight Event Coordinator (individual, firm, or business) under solicitation 2026-Informal-0494. The selected contractor will be responsible for overseeing the development, implementation, and coordination of ArtNight Pasadena events scheduled for October 2026 and March 2027. Submission requirements include a letter of interest and a summary of related event coordination experience. Proposals must be submitted via email to [email protected] by the deadline of August 31, 2026. A notice of interest deadline is established for August 24, 2026.
Letter of interest, Summary of related experience
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Summary
The City of Pasadena is seeking proposals for a Cultural Affairs Division ArtNight Event Coordinator (individual, firm, or business) under solicitation 2026-Informal-0494.
The selected contractor will be responsible for overseeing the development, implementation, and coordination of ArtNight Pasadena events scheduled for October 2026 and March 2027. Submission requirements include a letter of interest and a summary of related event coordination experience. Proposals must be submitted via email to [email protected] by the deadline of August 31, 2026. A notice of interest deadline is established for August 24, 2026.
REQUIRED DELIVERABLES
Letter of interest, Summary of related experience
REQUIRED ATTACHMENTS
7- REQUIRED_FORMS
- DoIT_Technical_Questionnaire
- RELEVANT_EXPERIENCE_FORM
- Disclosure_of_Lobbying
- Unique_Entity_ID
- Federal_Required_Certifications
- Emergency_FEMA_TC
- Submit to
- [email protected], Pasadena, CA, 91101
- Scope location
- Pasadena, CA
- Reported agency
- City of Pasadena
Questions about this RFP
How do I respond to this RFP from City of Pasadena - Water & Power?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Patricia Valencia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena - Water & Power in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Valencia at (626) 744-7062. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of interest, Summary of related experience. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Pasadena - Water & Power?
All active and historical solicitations from City of Pasadena - Water & Power are tracked and searchable. As a utility district agency, City of Pasadena - Water & Power regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: REQUIRED_FORMS, DoIT_Technical_Questionnaire, RELEVANT_EXPERIENCE_FORM, Disclosure_of_Lobbying, Unique_Entity_ID, Federal_Required_Certifications, Emergency_FEMA_TC. Review the full document from City of Pasadena - Water & Power for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.