City of Palo Alto - Sand and Rock Material as needed for Parks - RFQ 198977 (2026)
City of Palo AltoCity · Palo Alto, CA- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 1 year
- Primary contact
- Renee Howard
- (650) 496-5900
The 30-second brief
The City of Palo Alto is seeking multiple vendors for the purchase and delivery of sand, compost, top dressing mix, baseball infield mix, and decomposed granite on an as-needed basis for park grounds and facilities maintenance, repair, and renovation. Required materials include USGA TD-360 sand, organic compost, stabilized California Gold Fines decomposed granite, and baseball infield mix with wilder clay. A blanket purchase order will be issued to the lowest responsive and responsible bidder for a one-year term with two optional one-year renewal periods (maximum 48 months). Material deliveries shall be made to the Palo Alto Municipal Service Center within five business days of each work request. Bids are due by October 22, 2026, at 3:00 PM via the City's OpenGov portal, with questions due by October 9, 2026. The contract requires compliance with Environmentally Preferred Purchasing requirements including recycled paper, recyclable packaging, and zero waste policies.
Baseball Infield Mix, Topdressing mix - A Mix, Topdressing mix - B Mix, Decomposed Granite: Stabilized California Gold Fines, Organic Compost (1/8" minus), USGA TD-360 Sand
Price, responsibility criteria per Palo Alto Municipal Code Section 2.30.440
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Summary
The City of Palo Alto is seeking multiple vendors for the purchase and delivery of sand, compost, top dressing mix, baseball infield mix, and decomposed granite on an as-needed basis for park grounds and facilities maintenance, repair, and renovation.
Required materials include USGA TD-360 sand, organic compost, stabilized California Gold Fines decomposed granite, and baseball infield mix with wilder clay. A blanket purchase order will be issued to the lowest responsive and responsible bidder for a one-year term with two optional one-year renewal periods (maximum 48 months). Material deliveries shall be made to the Palo Alto Municipal Service Center within five business days of each work request. Bids are due by October 22, 2026, at 3:00 PM via the City's OpenGov portal, with questions due by October 9, 2026. The contract requires compliance with Environmentally Preferred Purchasing requirements including recycled paper, recyclable packaging, and zero waste policies.
EVALUATION CRITERIA
Price, responsibility criteria per Palo Alto Municipal Code Section 2.30.440
REQUIRED DELIVERABLES
6- Baseball Infield Mix
- Topdressing mix - A Mix
- Topdressing mix - B Mix
- Decomposed Granite: Stabilized California Gold Fines
- Organic Compost (1/8" minus)
- USGA TD-360 Sand
REQUIRED ATTACHMENTS
3- Insurance Requirements Exhibit
- Blank W9
- Bidder's Questionnaire
- Submit to
- https://procurement.opengov.com/portal/palo-alto-ca
- Duration
- 36 months
- Scope location
- Palo Alto, CA
Questions about this QUOTE
How do I respond to this Quote from City of Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/palo-alto-ca. For questions, contact Renee Howard.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Renee Howard at (650) 496-5900. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Baseball Infield Mix, Topdressing mix - A Mix, Topdressing mix - B Mix, Decomposed Granite: Stabilized California Gold Fines, Organic Compost (1/8" minus), USGA TD-360 Sand. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, responsibility criteria per Palo Alto Municipal Code Section 2.30.440" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Palo Alto?
All active and historical solicitations from City of Palo Alto are tracked and searchable. As a city agency, City of Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance Requirements Exhibit, Blank W9, Bidder's Questionnaire. Review the full document from City of Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palo Alto, CA. Review the full solicitation for detailed scope requirements.