City of Palo Alto Solid Waste Procurement Consultant RFP #199394, 2026
City of Palo AltoCity · Palo Alto, CA- Due
- Dec 1, 2026
- 28 days left
- Posted
- Oct 27, 2026
- Primary contact
- Steven Dimter
- (650) 838-2716
The 30-second brief
The City of Palo Alto Public Works Environmental Services seeks proposals from qualified consulting firms to provide technical, strategic, and support services for developing and procuring a comprehensive solid waste management services agreement, assisting with proposal evaluations, negotiations, and agreement finalization. The consultant will analyze contracting models, compensation methodologies, and term options for solid waste management services, drawing on comparative reviews of California cities. The scope includes evaluating customer billing, service continuity, vehicle electrification, CARB requirements, RNG fueling, recycling verification, and artificial intelligence impacts. Services involve conducting project meetings, stakeholder engagement, developing draft RFPs and agreements, and supporting City Council study sessions. The submission deadline is December 1, 2026, with a question deadline of November 5, 2026. Evaluation criteria emphasize proposed solution, cost, experience, proposal quality, financial stability, timely performance, and compliance.
Quality of the Proposal (10%), Proposed Solution (30%), Experience (20%), Cost (25%), Financial Condition and Stability (5%), Timely Performance (5%), Compliance (5%)
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Summary
The City of Palo Alto Public Works Environmental Services seeks proposals from qualified consulting firms to provide technical, strategic, and support services for developing and procuring a comprehensive solid waste management services agreement, assisting with proposal evaluations, negotiations, and agreement finalization.
The consultant will analyze contracting models, compensation methodologies, and term options for solid waste management services, drawing on comparative reviews of California cities. The scope includes evaluating customer billing, service continuity, vehicle electrification, CARB requirements, RNG fueling, recycling verification, and artificial intelligence impacts. Services involve conducting project meetings, stakeholder engagement, developing draft RFPs and agreements, and supporting City Council study sessions. The submission deadline is December 1, 2026, with a question deadline of November 5, 2026. Evaluation criteria emphasize proposed solution, cost, experience, proposal quality, financial stability, timely performance, and compliance.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
4- Cost Proposal
- Firm Experience
- Professional Services Agreement Sample
- Insurance Requirements
- Submit to
- https://procurement.opengov.com/portal/palo-alto-ca
- Scope location
- Palo Alto, CA
Questions about this RFP
How do I respond to this RFP from City of Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/palo-alto-ca. For questions, contact Steven Dimter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven Dimter at (650) 838-2716. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of the Proposal (10%), Proposed Solution (30%), Experience (20%), Cost (25%), Financial Condition and Stability (5%), Timely Performance (5%), Compliance (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Palo Alto?
All active and historical solicitations from City of Palo Alto are tracked and searchable. As a city agency, City of Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal, Firm Experience, Professional Services Agreement Sample, Insurance Requirements. Review the full document from City of Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palo Alto, CA. Review the full solicitation for detailed scope requirements.