City of Palo Alto - Projection Mapping Production Services for Code:ART 2027 - RFP #RFP199586
City of Palo AltoCity · Palo Alto, CA- Due
- Dec 4, 2026
- 28 days left
- Posted
- Nov 3, 2026
- Primary contact
- Albert Lujan
- (650) 463-4954
The 30-second brief
The City of Palo Alto Public Art Program is seeking proposals from qualified projection mapping production companies to bring large-scale 3D projection mapping projects to downtown Palo Alto and provide original content by qualified artists to run over the course of four nights October 13-16, 2027. The project involves creative content generation, 3D motion graphics, technical setup, site walk-throughs, equipment rentals, and event staffing at a fee not to exceed $375,000. Proposals are due by December 4, 2026, with a question deadline of November 18, 2026. Evaluation criteria include technical expertise, artistic excellence, community engagement, and cost.
3D motion graphic pieces no shorter than 3 minutes each, Run of the show script with hourly outline, Projection mapping production services, Creative content generation
Quality of the Proposal (10%), Artistic excellence and creative partnerships (25%), Experience: Technical expertise and project management (30%), Community engagement and participation (25%), Cost (10%)
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Summary
The City of Palo Alto Public Art Program is seeking proposals from qualified projection mapping production companies to bring large-scale 3D projection mapping projects to downtown Palo Alto and provide original content by qualified artists to run over the course of four nights October 13-16, 2027.
The project involves creative content generation, 3D motion graphics, technical setup, site walk-throughs, equipment rentals, and event staffing at a fee not to exceed $375,000. Proposals are due by December 4, 2026, with a question deadline of November 18, 2026. Evaluation criteria include technical expertise, artistic excellence, community engagement, and cost.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- 3D motion graphic pieces no shorter than 3 minutes each
- Run of the show script with hourly outline
- Projection mapping production services
- Creative content generation
REQUIRED ATTACHMENTS
5- COST PROPOSAL - RFP
- Firm Experience
- Professional Services Agreement Sample
- Attachment_-_Insurance_Requirement (1)
- Evidence of Financial Stability
- Submit to
- https://procurement.opengov.com/portal/palo-alto-ca
- Scope location
- Palo Alto, CA
Questions about this RFP
How do I respond to this RFP from City of Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/palo-alto-ca. For questions, contact Albert Lujan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Albert Lujan at (650) 463-4954. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3D motion graphic pieces no shorter than 3 minutes each, Run of the show script with hourly outline, Projection mapping production services, Creative content generation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of the Proposal (10%), Artistic excellence and creative partnerships (25%), Experience: Technical expertise and project management (30%), Community engagement and participation (25%), Cost (10..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Palo Alto?
All active and historical solicitations from City of Palo Alto are tracked and searchable. As a city agency, City of Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: COST PROPOSAL - RFP, Firm Experience, Professional Services Agreement Sample, Attachment_-_Insurance_Requirement (1), Evidence of Financial Stability. Review the full document from City of Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palo Alto, CA. Review the full solicitation for detailed scope requirements.