City of Palo Alto As-Needed Water Fountain Purchase RFQ196567
City of Palo AltoCity · Palo Alto, CA- Due
- Apr 7, 2026
- Deadline passed
- Posted
- Mar 17, 2026
- Contract term
- 3 years
- Primary contact
- Morgan Heller
- (650) 496-5035
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Summary
The City of Palo Alto is soliciting qualifications and quotes for an as-needed water fountain purchase and installation contract, identified as RFQ196567.
The City intends to establish a three-year contract for the phased replacement of existing drinking fountains citywide that are non-operational, do not meet current accessibility standards, or require modernization. The scope includes furnishing and/or installing high-quality drinking fountain systems that meet municipal standardized specifications to ensure consistency in design, durability, and ADA compliance. Qualified vendors must demonstrate experience in municipal drinking fountain systems. Submissions are due by April 7, 2026, at 250 Hamilton Ave, Palo Alto, CA. A notice of interest is requested by March 25, 2026.
REQUIRED ATTACHMENTS
3- Specification_Model_1
- SOW_-_Fountain_BPO_RFQ196567
- Cost_Sheet_-_RFQ196567
- Submit to
- 250 Hamilton Ave, Palo Alto, CA, 94301
- Scope location
- Palo Alto, CA
Questions about this RFQ
How do I respond to this RFQ from City of Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 250 Hamilton Ave, Palo Alto, CA, 94301. For questions, contact Morgan Heller.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Morgan Heller at (650) 496-5035. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Palo Alto?
All active and historical solicitations from City of Palo Alto are tracked and searchable. As a city agency, City of Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specification_Model_1, SOW_-_Fountain_BPO_RFQ196567, Cost_Sheet_-_RFQ196567. Review the full document from City of Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palo Alto, CA. Review the full solicitation for detailed scope requirements.