City of Palo Alto Hot Mix Asphalt and Coldmix Cutback Material RFQ197088
City of Palo Alto, City of Palo Alto, CA·City
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- Primary Contact
- Venessa Fujii · (650) 496-6994
- Contract Term
- 1 year
- Scope Location
- Palo Alto, CA
- Submission Address
- 3201 East Bayshore Road, Palo Alto, CA, 94303
SUMMARY
The City of Palo Alto is soliciting bids for a Primary and Secondary supplier of hot mix asphalt (HMA) and coldmix cutback material under project RFQ197088. The City intends to issue a blanket purchase order for these materials on an as-needed basis to support operational needs. The contract includes an initial one (1) year period with firm pricing, with subsequent years' pricing determined by a pricing escalation ladder. Actual quantities may differ significantly from bid estimates. Submissions are due by April 8, 2026, at 3201 East Bayshore Road, Palo Alto, CA. A Notice of Interest is due by March 25, 2026. Contact Venessa Fujii at (650) 496-6994 for inquiries.
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFQ from City of Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 8, 2026. Submissions should be delivered to: 3201 East Bayshore Road, Palo Alto, CA, 94303. For questions, contact Venessa Fujii.
Where can I find more RFPs from City of Palo Alto?
All active and historical solicitations from City of Palo Alto are tracked and searchable. As a city agency, City of Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Palo Alto for the complete list.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Venessa Fujii at (650) 496-6994. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palo Alto, CA. Review the full solicitation for detailed scope requirements.
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