City of Palo Alto Adobe Creek Transformer-21; 15 MVA LTC Replacement & Radiator Flange Repair/Regasket IFB197195
City of Palo AltoCity · Palo Alto, CA- Due
- Apr 9, 2026
- Deadline passed
- Posted
- Mar 25, 2026
- Primary contact
- Andrew Hunt
- (650) 617-3196
The 30-second brief
The City of Palo Alto is soliciting proposals under IFB197195 for the repair and refurbishment of a 15 MVA Allis Chalmers substation transformer. The scope of work includes the complete replacement of a 1967 TLH-21 on-load tap changer (OLTC) with a certified remanufactured unit, radiator flange repair, and regasketing. The contractor will manage approximately 4,348 gallons of oil from the main tank and 760 gallons from the OLTC tank, including oil processing and resealing interfaces to prevent migration. Additional tasks include replacing radiator valves, gaskets, and a 60 kV SMD fuse holder, followed by pressure testing and comprehensive diagnostic testing (power factor, TTR, excitation, winding resistance, SFRA, DGA, and oil quality analysis). Proposals are due by April 9, 2026, at 250 Hamilton, Palo Alto, CA.
Certified remanufactured OLTC unit, Diagnostic testing reports (power factor, TTR, Excitation, Winding resistance, SFRA, DGA, Oil quality analysis)
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Summary
The City of Palo Alto is soliciting proposals under IFB197195 for the repair and refurbishment of a 15 MVA Allis Chalmers substation transformer.
The scope of work includes the complete replacement of a 1967 TLH-21 on-load tap changer (OLTC) with a certified remanufactured unit, radiator flange repair, and regasketing. The contractor will manage approximately 4,348 gallons of oil from the main tank and 760 gallons from the OLTC tank, including oil processing and resealing interfaces to prevent migration. Additional tasks include replacing radiator valves, gaskets, and a 60 kV SMD fuse holder, followed by pressure testing and comprehensive diagnostic testing (power factor, TTR, excitation, winding resistance, SFRA, DGA, and oil quality analysis). Proposals are due by April 9, 2026, at 250 Hamilton, Palo Alto, CA.
REQUIRED DELIVERABLES
Certified remanufactured OLTC unit, Diagnostic testing reports (power factor, TTR, Excitation, Winding resistance, SFRA, DGA, Oil quality analysis)
REQUIRED ATTACHMENTS
Insurance Requirements, project_document_snapshot
- Submit to
- 250 Hamilton, Palo Alto, CA, 94301
- Scope location
- Palo Alto, CA
Questions about this IFB
How do I respond to this IFB from City of Palo Alto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 250 Hamilton, Palo Alto, CA, 94301. For questions, contact Andrew Hunt.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Palo Alto in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Hunt at (650) 617-3196. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Certified remanufactured OLTC unit, Diagnostic testing reports (power factor, TTR, Excitation, Winding resistance, SFRA, DGA, Oil quality analysis). Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Palo Alto?
All active and historical solicitations from City of Palo Alto are tracked and searchable. As a city agency, City of Palo Alto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance Requirements, project_document_snapshot. Review the full document from City of Palo Alto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palo Alto, CA. Review the full solicitation for detailed scope requirements.