City of Pacific Grove - Advisory Services for Enterprise Resource Planning (ERP) System Selection and Implementation - 2026
City of Pacific GroveCity · Pacific Grove, CA- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Mar 12, 2026
- Contract term
- 1 year
- Primary contact
- Nicholas Cina
- (831) 648-3100
The 30-second brief
The City of Pacific Grove is seeking statements of qualifications from qualified firms or individuals to provide advisory services for an anticipated Enterprise Resource Planning (ERP) replacement. Required services include supporting the development of a Request for Proposal (RFP) for a new ERP system, supporting the evaluation and selection of an ERP vendor, assisting with contract negotiations, and developing an action plan to implement the ERP solution. The current system uses CentralSquare Finance ProPlus for financial, human resources, time and attendance, and payroll functions. The submission deadline is April 10, 2026, at 4:00 PM PT. The budget for ERP software selection and implementation costs is $500,000.
Request for Proposal (RFP) development; Evaluation and Selection of Vendor; Assist Staff with Contract Negotiations with Selected Vendor; Development of Implementation Strategy and Long-Term Plan for the City's Adoption of the Selected Vendor's ERP Solution; Oversee Selected Vendor's Implementation of ERP Solution
Approach & Work Plan (25%), Organizational Qualifications / Staffing & Team Experience (25%), Local Familiarity / References & Reputation (25%), Compliance & Cost (25%)
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Summary
The City of Pacific Grove is seeking statements of qualifications from qualified firms or individuals to provide advisory services for an anticipated Enterprise Resource Planning (ERP) replacement.
Required services include supporting the development of a Request for Proposal (RFP) for a new ERP system, supporting the evaluation and selection of an ERP vendor, assisting with contract negotiations, and developing an action plan to implement the ERP solution. The current system uses CentralSquare Finance ProPlus for financial, human resources, time and attendance, and payroll functions. The submission deadline is April 10, 2026, at 4:00 PM PT. The budget for ERP software selection and implementation costs is $500,000.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Request for Proposal (RFP) development
- Evaluation and Selection of Vendor
- Assist Staff with Contract Negotiations with Selected Vendor
- Development of Implementation Strategy and Long-Term Plan for the City's Adoption of the Selected Vendor's ERP Solution
- Oversee Selected Vendor's Implementation of ERP Solution
REQUIRED ATTACHMENTS
Four (4) bound copies and one (1) electronic copy on a thumb drive
- Submit to
- 300 Forest Ave, Pacific Grove, CA 93950
- Scope location
- Pacific Grove, CA
Questions about this RFQ
How do I respond to this RFQ from City of Pacific Grove?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 300 Forest Ave, Pacific Grove, CA 93950. For questions, contact Nicholas Cina.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Pacific Grove in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicholas Cina at (831) 648-3100. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Request for Proposal (RFP) development; Evaluation and Selection of Vendor; Assist Staff with Contract Negotiations with Selected Vendor; Development of Implementation Strategy and Long-Term Plan for the City's Adoption of the Selected Vendor's ERP Solution; Oversee Selected Vendor's Implementation. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach & Work Plan (25%), Organizational Qualifications / Staffing & Team Experience (25%), Local Familiarity / References & Reputation (25%), Compliance & Cost (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pacific Grove?
All active and historical solicitations from City of Pacific Grove are tracked and searchable. As a city agency, City of Pacific Grove regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Four (4) bound copies and one (1) electronic copy on a thumb drive. Review the full document from City of Pacific Grove for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pacific Grove, CA. Review the full solicitation for detailed scope requirements.
