City of Ottawa - Variable Frequency Drive Replacement - 26-045 (2026)
City of OttawaCity · Ottawa, KS- Due
- Dec 10, 2026
- 27 days left
- Posted
- Nov 11, 2026
- Primary contact
- Levi Harn
- (785) 214-4279
The 30-second brief
The City of Ottawa is seeking proposals from qualified contractors for the replacement of nine variable frequency drives (VFDs) at the City's Water Reclamation Facility located at 703 East 1st Street, Ottawa, Kansas. The project includes removal of existing equipment, furnishing and installation of replacement drives, programming, integration with existing control systems, startup, commissioning, testing, and operator training. The selected contractor will provide a complete, operational replacement system while minimizing disruptions to wastewater treatment operations. The scope involves 480 VAC, three-phase electrical systems, PLC and SCADA integration, and specific drive quantities including two 200 HP VFDs, four 50 HP VFDs, and three 15 HP VFDs. Proposals are due by December 10, 2026, at 1:00 p.m. CST.
Removal of existing VFDs and associated components; Furnishing and installation of replacement VFDs, Mounting hardware, Wiring modifications, And electrical components; Programming and integration with PLC and SCADA systems; Startup, Commissioning, Testing, And operator training; Closeout package including startup/commissioning reports, Programming backups, O&M manuals, Warranty documentation, And as-built changes
Contractor experience, qualifications, and comparable project references; Project approach, installation methodology, outage coordination, startup, and commissioning; Proposed equipment and compatibility with existing electrical, PLC, and SCADA systems; Ability to meet the proposed project schedule; Equipment and installation warranties and post-installation support; Total cost and clarity of the proposed scope, assumptions, and exclusions
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Summary
The City of Ottawa is seeking proposals from qualified contractors for the replacement of nine variable frequency drives (VFDs) at the City's Water Reclamation Facility located at 703 East 1st Street, Ottawa, Kansas.
The project includes removal of existing equipment, furnishing and installation of replacement drives, programming, integration with existing control systems, startup, commissioning, testing, and operator training. The selected contractor will provide a complete, operational replacement system while minimizing disruptions to wastewater treatment operations. The scope involves 480 VAC, three-phase electrical systems, PLC and SCADA integration, and specific drive quantities including two 200 HP VFDs, four 50 HP VFDs, and three 15 HP VFDs. Proposals are due by December 10, 2026, at 1:00 p.m. CST.
EVALUATION CRITERIA
6- Contractor experience, qualifications, and comparable project references
- Project approach, installation methodology, outage coordination, startup, and commissioning
- Proposed equipment and compatibility with existing electrical, PLC, and SCADA systems
- Ability to meet the proposed project schedule
- Equipment and installation warranties and post-installation support
- Total cost and clarity of the proposed scope, assumptions, and exclusions
REQUIRED DELIVERABLES
5- Removal of existing VFDs and associated components
- Furnishing and installation of replacement VFDs, Mounting hardware, Wiring modifications, And electrical components
- Programming and integration with PLC and SCADA systems
- Startup, Commissioning, Testing, And operator training
- Closeout package including startup/commissioning reports, Programming backups, O&M manuals, Warranty documentation, And as-built changes
REQUIRED ATTACHMENTS
13- Signed proposal and company/contact information
- Three similar-project references and key personnel qualifications
- Manufacturer and model data for all nine replacement VFDs
- Installation
- Outage
- PLC/SCADA integration
- Startup and commissioning plan
- Project timeline and equipment delivery lead times
- Lump-sum cost proposal with breakdown and identified exceptions
- Warranty
- Post-installation support
- Proof of insurance
- Acknowledgment of all RFP addenda
- Submit to
- City Clerk, 101 S. Hickory St., P.O. Box 60, Ottawa, KS 66067 or [email protected]
- Scope location
- Ottawa, KS
Questions about this RFP
How do I respond to this RFP from City of Ottawa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk, 101 S. Hickory St., P.O. Box 60, Ottawa, KS 66067 or [email protected]. For questions, contact Levi Harn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ottawa in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Levi Harn at (785) 214-4279. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal of existing VFDs and associated components; Furnishing and installation of replacement VFDs, Mounting hardware, Wiring modifications, And electrical components; Programming and integration with PLC and SCADA systems; Startup, Commissioning, Testing, And operator training; Closeout package in. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor experience, qualifications, and comparable project references; Project approach, installation methodology, outage coordination, startup, and commissioning; Proposed equipment and compatibil..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ottawa?
All active and historical solicitations from City of Ottawa are tracked and searchable. As a city agency, City of Ottawa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed proposal and company/contact information, Three similar-project references and key personnel qualifications, Manufacturer and model data for all nine replacement VFDs, Installation, outage, PLC. Review the full document from City of Ottawa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ottawa, KS. Review the full solicitation for detailed scope requirements.
