City of Ottawa - Northeast Substation Reliability Improvements RFP 26-044 (2026)
City of OttawaCity · Ottawa, KS- Due
- Dec 10, 2026
- 27 days left
- Posted
- Nov 11, 2026
- Primary contact
- David Hunsaker
- (785) 229-3753
The 30-second brief
The City of Ottawa, Kansas is seeking proposals from qualified electric utility engineering firms for preliminary engineering, design development, and cost estimating services for reliability improvements at the Northeast Substation. The project focuses on improving electrical system reliability, providing N-1 transformer redundancy with a sectionalized low-side bus and bus-tie capability, addressing single 161-kV transmission-source vulnerability, expanding 12.47-kV distribution capacity with two industrial and two residential circuits, and supporting future growth. The scope includes reviewing existing engineering records, conducting field verification, preparing a Basis of Design memorandum, developing a 30-percent preliminary design package, providing an Engineer's Opinion of Probable Construction Cost, and creating a phased implementation schedule. Proposals are due by December 10, 2026, at 1:15 p.m. CST, with written questions due by December 3, 2026. Evaluation criteria emphasize project experience (25%), technical approach (25%), team qualifications (15%), schedule (10%), references (10%), and fee value (15%).
Project work plan, Data request, And schedule; Basis of Design memorandum; Recommended improvement configuration; Supporting system-analysis results; Approximately 30-percent preliminary design package; One-line diagrams; Preliminary distribution one-line or feeder plan; Transformer and feeder loading summary; Operating and switching narrative; Engineer's Opinion of Probable Construction Cost; Preliminary project schedule; Phased implementation plan; Executive summary; Final preliminary engineering report
Relevant substation, transmission, and distribution project experience - 25%, Technical approach and demonstrated understanding of the City's identified reliability problems and desired project-development outcome - 25%, Qualifications and availability of the proposed project team - 15%, Project schedule, coordination plan, and ability to advance the work efficiently - 10%, Quality and relevance of comparable project references - 10%, Phase 1 fee, clarity of fee assumptions, and overall value to the City - 15%
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Summary
The City of Ottawa, Kansas is seeking proposals from qualified electric utility engineering firms for preliminary engineering, design development, and cost estimating services for reliability improvements at the Northeast Substation.
The project focuses on improving electrical system reliability, providing N-1 transformer redundancy with a sectionalized low-side bus and bus-tie capability, addressing single 161-kV transmission-source vulnerability, expanding 12.47-kV distribution capacity with two industrial and two residential circuits, and supporting future growth. The scope includes reviewing existing engineering records, conducting field verification, preparing a Basis of Design memorandum, developing a 30-percent preliminary design package, providing an Engineer's Opinion of Probable Construction Cost, and creating a phased implementation schedule. Proposals are due by December 10, 2026, at 1:15 p.m. CST, with written questions due by December 3, 2026. Evaluation criteria emphasize project experience (25%), technical approach (25%), team qualifications (15%), schedule (10%), references (10%), and fee value (15%).
EVALUATION CRITERIA
Relevant substation, transmission, and distribution project experience - 25%, Technical approach and demonstrated understanding of the City's identified reliability problems and desired project-development outcome - 25%, Qualifications and availability of the proposed project team - 15%, Project schedule, coordination plan, and ability to advance the work efficiently - 10%, Quality and relevance of comparable project references - 10%, Phase 1 fee, clarity of fee assumptions, and overall value to the City - 15%
REQUIRED DELIVERABLES
14- Project work plan, Data request, And schedule
- Basis of Design memorandum
- Recommended improvement configuration
- Supporting system-analysis results
- Approximately 30-percent preliminary design package
- One-line diagrams
- Preliminary distribution one-line or feeder plan
- Transformer and feeder loading summary
- Operating and switching narrative
- Engineer's Opinion of Probable Construction Cost
- Preliminary project schedule
- Phased implementation plan
- Executive summary
- Final preliminary engineering report
REQUIRED ATTACHMENTS
Signed cover letter and company/contact information, Project team, professional qualifications, and subconsultants, Three or more comparable project references, Technical approach focused on preliminary engineering and remedy development, Demonstrated approach to the City desired end-state and N-1 transformer/bus-tie operating objective, Project schedule and milestone plan, Detailed Phase 1 fee proposal, Optional Phase 2 billing rates / fee methodology, Assumptions, exclusions, City assistance requirements, and conflicts disclosure, Proof of insurance, Acknowledgment of all RFP addenda
- Submit to
- City of Ottawa, Attn: City Clerk, 101 S. Hickory St., P.O. Box 60, Ottawa, KS 66067 or electronically to [email protected]
- Scope location
- Ottawa, KS
Questions about this RFP
How do I respond to this RFP from City of Ottawa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Ottawa, Attn: City Clerk, 101 S. Hickory St., P.O. Box 60, Ottawa, KS 66067 or electronically to [email protected]. For questions, contact David Hunsaker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ottawa in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Hunsaker at (785) 229-3753. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project work plan, Data request, And schedule; Basis of Design memorandum; Recommended improvement configuration; Supporting system-analysis results; Approximately 30-percent preliminary design package; One-line diagrams; Preliminary distribution one-line or feeder plan; Transformer and feeder loadi. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant substation, transmission, and distribution project experience - 25%, Technical approach and demonstrated understanding of the City's identified reliability problems and desired project-develo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ottawa?
All active and historical solicitations from City of Ottawa are tracked and searchable. As a city agency, City of Ottawa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed cover letter and company/contact information, Project team, professional qualifications, and subconsultants, Three or more comparable project references, Technical approach focused on prelimina. Review the full document from City of Ottawa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ottawa, KS. Review the full solicitation for detailed scope requirements.
